Job Shadowing

What is job shadowing?

Job shadowing is an on-site experience where employees learn new skills and expertise by closely observing a more experienced coworker perform their routine activities. It is an effective technique for training existing employees in higher roles and responsibilities or expanding their knowledge base in related fields.

Students, interns, and new employees can gain the following from a job shadow experience:

  • Identify the key areas of interest that help shape their career trajectory.
  • Observe the daily routine of senior employees.
  • Gain awareness of the academic, technical, and personal skills required by particular job roles.
  • Realize that different job roles and teams possess different work cultures and team dynamics.

With the meaning of job shadowing clear, let’s understand the main purpose of job shadowing in detail.

What is the purpose of job shadowing?

A job shadow is an essential component of training employees, serving the following purposes:

  • Gain practical insights into the new role, including important details like working conditions, earnings, and scope of progression, etc., that helps in making informed career decisions.
  • Understand if the reality of the job fits with your interests, skills, and ethics by gaining answers to questions such as: do I work well in a team environment, indoors or outdoors, with people or technology? Does the work schedule fit with my routine?
  • Evaluate your career roadmap, including assessing the skills needed to perform the job, identifying courses to enhance the skillset, and aligning with your 5-year plan.
  • Open discussions on handling potential barriers and challenges, like discussing sensitive issues in the job to the impact of evolving industry trends on the role.
  • Create and take advantage of hidden opportunities by discussing new skills and technical expertise with your senior colleague, who can help you change the work structure or create a unique position to suit your needs.
  • Enrich your professional network by connecting with the experts in the field, which helps enrich your online presence and influence hiring decisions.

But don’t internships serve a similar purpose? So, let’s answer this question below.

What is the difference between job shadowing and internship?

Job shadowing and internships are often confused as being the same entity; while they do have some similarities, they differ in terms of the following:

Aspect Job Shadowing Internship 
Meaning An opportunity to follow a senior in the field of interest to observe their daily routine closely. An opportunity to gain hands-on experience in the field of interest, like a test-drive before making the final career decision. 
Time spent Depending on the organization, it can last for an hour, a day, or a week. Depends on the agreement with the employer and the university (if doing for credit). 
Initiating the process Organizations identify potential employees who can be prepared for future roles. Approaching potential opportunities through university committees, career services, and social media profiles. 
Supervisor Senior professionals who are being shadowed. On-site supervisor. 
Experience Mostly new joiners and potential top performers. Depends on the major and at times the internship site requirements. 
Paid No Depends on the employer. 

Who participates in job shadowing programs?

Job shadowing designed for students, interns, and new joiners need the time, collaboration, and commitment of the following:

  • Participants, whether students, employees, or interns, are responsible for actively participating in the activities and reflecting on their interests and goals.
  • Teachers, mentors, and senior managers help employees reflect on their experiences and make connections between either their existing role or schoolwork and work-based learning.
  • Program coordinators oversee the logistical details of placing employees or students, orienting and acting as the single point of contact to help connect the participants with their onsite mentors.
  • Employers coordinate with schools or closely observe their existing workforce to identify the ideal participants.
  • Job shadow hosts allow the participants to clarify their doubts and gain hands-on training on routine tasks.

Now with differences between job shadowing and internships clear, let’s understand this concept in depth with some practical examples.

What are the examples of job shadowing?

Now, let’s understand job shadowing with a few practical examples.

Example 1: Student Job Shadowing Experience

Let’s take the example of Raj, a college student interested in veterinary medicine, and Dr. Paul, a veterinarian at a local animal clinic.

Raj approaches Dr. Paul and showcases his interest in the field, requesting an opportunity to shadow Dr. Paul for a day to gain a practical understanding of the field. Dr. Paul happily agrees.

  • Morning: Raj observes Dr. Paul during a routine checkup with a pet dog, making notes of key vitals.
  • Afternoon: Dr. Paul explains different types of surgeries and allows Raj to observe a minor procedure while explaining the steps involved in detail.

Benefits for Raj:

  • Gains an understanding of all the tasks a veterinarian handles, from checkups to surgeries.
  • Learns about animal care and communication skills while dealing with pet owners.
  • Gains insights into the skills and educational qualifications required to pursue a career in the field.

Example 2: Intern Job Shadowing Experience

Aisha joined ABC firm as a graphic design intern, but her true passion is web design. She approached Misha, a Senior Web designer in the team, and requested a full day shadow training. Misha happily obliged, seeing Aisha’s interest in the field.

  • Morning: Misha explains the design process for a new website client. Aisha closely observes the process involving brainstorming ideas, creating wireframes, and selecting fonts and color schemes.
  • Afternoon: Misha demonstrates using design software to build a website layout, allowing Aisha to ask questions about specific tools and techniques.
  • Evening: They attend a client meeting where Misha presents the website design for feedback and approval, teaching Aisha the basics of client communication and design revisions.

Benefits for Aisha:

  • Learned the specific steps involved in web design through a real-world project.
  • Gains practical experience with the key design software used in the industry.
  • Understands the importance of soft skills, like client communication, to excel in this role.

Example 3: Employee Job Shadowing Experience

Sara, a customer service representative, possesses the potential to excel in a project management role. Raghav, her manager identifies this potential and arranges a half-day shadow initiative with Ram, a project manager in the software development team.

  • Afternoon: Ram leads a team meeting where he discusses project progress, identifies roadblocks and delegates tasks to the team members. Sara observes communication styles and delegation techniques used by Ram.
  • Evening: Ram explains the project management tools and techniques he uses to track progress and manage resources allocated for specific projects.

Benefits for Sara:

  • Understands the bigger picture of project development beyond her role as a customer service representative.
  • Gains practical insights into project management tools and techniques.
  • Helps Sara understand if project management aligns with her career goals.

Well, it does help employees, but how does it help organizations? Let’s answer it in the next section.

What are some benefits of job shadowing?

Here are some of the key benefits offered by job shadowing for students, employees and employers:

Job shadowing benefits for students:

  • First-hand experience: It gives students a practical insight into their daily lives by immersing them in their future work environments.
  • Reality check: Observing and working with employees teaches valuable lessons on productivity, work-life balance, and understanding whether the job role is a good fit.
  • Resume builder: Time spent on gaining practical experience in the industry helps you stand out from the crowd.
  • Professional network: It helps you make long-term connections with professionals whose recommendations help in future career growth.

Job shadowing benefits for employees:

  • Make informed career decisions: Gaining practical insights into multiple roles helps you make informed decisions.
  • Skill and experience: It helps learn new skills and practical knowledge through observation and active participation in real-time tasks.
  • Enhanced job satisfaction: Employees feel more invested and engaged in their roles when they understand the bigger picture and their contribution to the company’s success.
  • Expanding professional network: It helps build relationships with colleagues across different departments, creating a strong internal professional network.

Job shadowing benefits for employers:

  • Improved talent identification: Observing employees keenly helps identify the hidden potential contributing to succession planning and internal promotions.
  • Enhanced skill development: It helps in knowledge transfer between experienced and fresher employees, fostering a learning culture and bridging the organization’s skills and knowledge gaps.
  • Increased employee engagement: Investing in employees’ career growth by offering opportunities to explore different roles and learn new skills leads to higher morale and retention.
  • Stronger teamwork and communication: Shadowing employees across different departments and job roles breaks down department silos to see how they contribute to the overall growth of the organization, improving collaboration and overall growth.

Thus, job shadowing offers the following benefits to students, employers, and employees in an organization.

 

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