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HRIS Software for Centralized Employee Data and HR Operations | Keka HR

Book a demo

HR SUITE

Book a demo

HRIS Software

Keka keeps all people data
accurate, accessible, and in sync

HRIS CAPABILITIES

Cloud based HRIS for every
employee type, location, and lifecycle stage.

Manage full-time employees, contractors, and remote workers across multiple
entities without switching systems or wrestling data into shape each time
something changes.

Complete employee profiles

Store every employee detail, personal info, employment history, org placement, documents, and custom fields, in one secure, searchable record that stays current automatically.

Real-time data, updated
everywhere

Change a role, location, or department & it reflects across the org chart, payroll, & reporting instantly without manual sync, batch updates, reconciliation. This is what modern HRIS software is built to deliver.

Built-in compliance

Every field change is timestamped and attributed to a user, giving you a complete audit history without building one yourself, ready for compliance reviews on day one.

Multi-entity, multi-location

Manage employees across legal entities and geographies from a single dashboard, with entity-specific policies, currencies, and compliance configurations baked in, not bolted on

INTEROPERABILITY

Keka’s HRIS system software - the
layer behind connected
people ops

Every answer AI give is sourced directly from your HCM configurations, org
policies, and verified knowledge. Employees get answers specific to your
company, every time.

EMPLOYEE EXPERIENCE

Give employees the access they need, without any back-and-forth

Employees handle their own requests so HR teams spend time on work that moves the business forward, not on information that should have been self-serve from the start.

Payslips, leave, and documents always within reach

Employees get what they need without waiting on HR. Everything is available from web or mobile, updated in real time.

Personal details stay accurate & available on the go

Records stay accurate because the person they belong to maintains them. HR stops correcting information that should never have been wrong.

Engagement built into the platform

Birthdays, anniversaries, and recognition happen inside in the platform that employees open every day. Nothing extra to adopt, no new login to remember.

Fewer requests landing in HR's inbox

When the basics are self-serve, HR and IT stop fielding requests they were never meant to own. Password resets, address changes, payslip downloads. Every one that employees handle directly is time HR gets back to spend on work that needs them.

EMPLOYEE EXPERIENCE

Fewer requests landing in HR's inbox

MANAGER SELF-SERVE

Give managers the full picture
and employees get faster
answers.

Most delays happen because the right person did not have the right information
at the right time. Keka gives managers full visibility and direct action so decisions
happen without HR in the middle.

Every request reaches the manager responsible for it

Leave, expenses, and documents are routed directly to the right person the moment they are raised.

Managers know exactly where every new hire stands

Every task, document, and system access is tracked from the moment a hire is confirmed so the manager is never caught off guard on Day 1.

Managers see their team's pulse in real time

Attendance, pending approvals, and performance milestones sit in one view so HR and managers always have the same picture.

Employees get answers faster when managers have the authority to act

Approvals, rejections, and escalations happen at the manager level within the guardrails HR has already defined.

DOCUMENT MANAGEMENT

One place for every offer letter,
contract, and policy your team
needs

From the offer letter they sign before joining to the relieving letter they take when
they leave, Keka generates the right document at every stage and files it to the
right record without HR having to remember. Promotions, appraisals, transfers, tax
documents. Each one created when the moment happens, not weeks after.

CORE HRIS CAPABILITIES

The HR ops layer your whole company runs on

From offers and compliance to employee data and access, everything works together to support onboarding at every stage.

EMPLOYEE LIFECYCLE

Keep every employee timeline visible

Track onboarding, promotions, transfers, compensation updates, and exits
without losing context across teams or systems.

WORKFLOWS & AUTOMATIONS

Automations that keep HR processes
consistent when you scale your teams

Standardize onboarding, approvals, reminders, and recurring workflows across
teams and locations.

AUDIT READY

Records, approvals, and policies that
stay audit ready

Maintain complete visibility into employee changes, policy acknowledgements, document access, and approval history.

ORG CHART

Every team, every reporting line,
clearly mapped

A live org chart that updates the moment your structure changes. New hire, promotion, or reshuffle and it reflects immediately.

PEOPLE DATA & ANALYTICS

The people data your organisation
runs on, and the insights to act on it.

Every report, dashboard, and workforce insight starts with clean, connected employee data. Keka keeps it accurate so when you need answers, the data is readily available.

SECURITY, SCALE & RELIABILITY

Trusted by teams that
can’t afford mistakes.

SOC2

ISO 27001

GDPR

“Keka is a savior for HR. It helps HR professionals by enabling them to work smartly and get things done faster. If you are a smart HR, then Keka is definitely for you.”

Margi Upadhyay

Head HR, R for Rabbit

Workforce Planning Highest User Adoption

Frequently asked questions

What is HRIS software and why does a business need it?

HRIS software (Human Resource Information System) is a platform that centralizes employee data, automates HR workflows, and connects payroll, compliance, and reporting. It eliminates manual processes, reduces errors, and gives HR teams real-time visibility into workforce data across the organization.

How is cloud based HRIS software different from on-premise HR systems?

Cloud based HRIS software is hosted online, requires no local installation, and updates automatically. It offers anytime access, lower IT overhead, faster deployment, and easier scaling, making it the preferred choice for modern businesses managing distributed or growing teams.

What should I look for when evaluating HRIS payroll software?

Look for real-time payroll sync with employee records, multi-entity support, compliance-ready audit trails, automated salary revisions, and tax configuration flexibility. Strong hris payroll software eliminates double entry and keeps compensation data accurate across all connected systems.

Is HRIS software suitable for small businesses or only for large enterprises?

HRIS software scales to fit any size. Many platforms, including Keka, offer configurations suited to small and mid-sized businesses with the same core capabilities including employee profiles, leave management, payroll integration, and reporting, without the complexity or cost of an enterprise rollout.

How does Keka keep employee data aligned across HR operations?

Keka centralizes employee information across hiring, payroll, performance, workforce management, and HR workflows so teams work from the same up-to-date records. Any change to a role, location, or compensation level reflects immediately across all connected modules with no manual sync required.

Can Keka's HRIS software support complex organizational structures?

Yes. Keka supports multi-entity, multi-location organizations with entity-specific policies, currencies, approval hierarchies, and compliance configurations. Whether you manage one office or dozens of legal entities across geographies, Keka’s structure adapts to how your organization is actually built.

How does Keka handle employee lifecycle changes like promotions or exits?

Keka tracks every lifecycle event including onboarding, promotions, transfers, compensation revisions, and separations in a single auditable timeline. Changes trigger automatic updates across payroll, attendance, and reporting so HR never has to manually push updates across systems.

What kind of payroll HRIS software integration does Keka offer?

Keka’s payroll module is natively connected to the HRIS, not added through a third-party sync. Salary structures, tax configurations, attendance data, and reimbursements flow directly into payroll processing, making Keka a true SaaS HRIS software solution where HR and payroll operate as one system.

Give your HR teams the operational
backbone they need to scale

Keep employee data, workflows, approvals, and reporting connected in one system as your organization grows.

Request a Demo Take a Free Tour

Payroll Suite

HR Suite

Talent Suite

Hiring

Learning & Development

Perform

Project Services Suite Hub

Keka keeps all people data accurate, accessible, and in sync

Cloud based HRIS for every employee type, location, and lifecycle stage.

Complete employee profiles

Real-time data, updated everywhere

Built-in compliance

Multi-entity, multi-location

Keka’s HRIS system software - the layer behind connected people ops

Give employees the access they need, without any back-and-forth

Payslips, leave, and documents always within reach

Personal details stay accurate & available on the go

Engagement built into the platform

Fewer requests landing in HR's inbox

Fewer requests landing in HR's inbox

Give managers the full picture and employees get faster answers.

Every request reaches the manager responsible for it

Managers know exactly where every new hire stands

Managers see their team's pulse in real time

Employees get answers faster when managers have the authority to act

One place for every offer letter, contract, and policy your team needs

The HR ops layer your whole company runs on

Keep every employee timeline visible

Automations that keep HR processesconsistent when you scale your teams

Records, approvals, and policies that stay audit ready

Every team, every reporting line, clearly mapped

The people data your organisation runs on, and the insights to act on it.

Trusted by teams that can’t afford mistakes.

Margi Upadhyay

Head HR, R for Rabbit

Frequently asked questions

What is HRIS software and why does a business need it?

How is cloud based HRIS software different from on-premise HR systems?

What should I look for when evaluating HRIS payroll software?

Is HRIS software suitable for small businesses or only for large enterprises?

How does Keka keep employee data aligned across HR operations?

Can Keka's HRIS software support complex organizational structures?

How does Keka handle employee lifecycle changes like promotions or exits?

What kind of payroll HRIS software integration does Keka offer?

Give your HR teams the operational backbone they need to scale

Keka keeps all people data
accurate, accessible, and in sync

Cloud based HRIS for every
employee type, location, and lifecycle stage.

Real-time data, updated
everywhere

Keka’s HRIS system software - the
layer behind connected
people ops

Give managers the full picture
and employees get faster
answers.

One place for every offer letter,
contract, and policy your team
needs

Automations that keep HR processes
consistent when you scale your teams

Records, approvals, and policies that
stay audit ready

Every team, every reporting line,
clearly mapped

The people data your organisation
runs on, and the insights to act on it.

Trusted by teams that
can’t afford mistakes.

Give your HR teams the operational
backbone they need to scale