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EXPENSE MANAGEMENT SOFTWARE

Simplify employee expenses
while keeping budgets in control

EXPENSE MANAGEMENT WORKFLOW

Payroll-native integration that
also works for off-cycle payouts

Pay employee expenses within payroll or off-cycle. Define flexible approval policies for all
scenarios, complexities, and stay compliant at every scale

Policy frameworks for any
scenario, complexity, and
location

Set policies that work 24/7 across every location you operate in. Define
spending rules once and automatically validate every expense.

Fast-track routine approvals

Apply role-based limits and category approvals to accelerate routine claims while ensuring higher-cost expenses receive proper review.

Lock spending per category

Control budgets across travel, meals, mileage, and other categories with predefined caps that keep spending predictable.

Catch policy breaches automatically

Every claim is checked against your policies before approval, preventing out-of-policy expenses and reducing manual compliance checks.

Eliminate approval bottlenecks

Set multi-level approval flows based on roles, departments, or expense types. Route claims to the right stakeholders without central bottlenecks.

FLEXIBLE CONFIGURATIONS

Built to handle every way
your team spends

From everyday claims to travel and field expenses, manage all employee
spending through a single system with policies, approvals, and reimbursements
built in.

Travel and business expenses

Manage flights, hotels, meals, and other business travel expenses with category-wise policies and approval workflows.

Mileage and field expenses

Track distance travelled and reimburse field teams automatically using predefined mileage rates and rules.

Employee reimbursements

Handle day-to-day expenses like meals, office supplies, and client expenses with easy submissions and policy validation.

Advances and settlements

Issue travel or project advances and settle them seamlessly against actual expenses without manual tracking or reconciliation.

One expense system that
works for every role

Stop juggling different tools for every team. Employees get frictionless submission, managers get instant control and finance gets complete visibility.

Employees

Instant expense submission with mobile uploads
Real-time status tracking without manual follow-ups
Reimbursement lands in the right pay cycle

Managers

Claims route automatically, no manual forwarding needed
Approve or reject multiple expenses via mobile, in one go
Instant visibility into team spending and compliance

Finance & HR

Claims pre-validated before reaching finance teams
Approved expenses sync to payroll or off-cycle payouts
Complete budget control and spending transparency

Finance & HR

mobility expenses

Track mobility expenses
across all platforms

Automatically capture and reconcile ride spends from leading platforms.

APP-BASED RECEIPT SCANNING

Make expense submission
and tracking effortless

Give employees an easy way to submit claims and track status in
real time, without chasing HR or finance. Employees can:

Scan receipts and submit claims instantly
Track approvals and payouts in real time

ACCOUNTING INTEGRATIONS

Approved expenses flow
from payroll into your
books

Once approved, expenses sync with payroll and flow into accounting with mapped GL codes, ensuring timely reimbursements, automatic reconciliation, and reduced finance overhead through seamless integrations with tools like SAP, QuickBooks, and Xero.

EXPENSE CLAIM VISIBILITY

Employees always know when expenses will be paid

Employees can track claim approvals and reimbursement timelines in real time, reducing follow-ups with HR while keeping everyone informed about when expenses will be paid.

TRAVEL ADVANCES & BOOKINGS

Route multi-entity travel claims through the right approver automatically

Claims find their approver on their own, matched to the employee’s entity, cost centre, and spend limit. No forwarding across legal entities, no requests parked in the wrong inbox.

EXPENSE INSIGHTS

Understand spending
patterns and prevent
budget drift

Monitor expenses, reimbursements, and policy compliance across teams, departments, and cost centers. Real-time insights help finance teams understand spending patterns and maintain tighter control over company-wide expenses.

“With Keka, we’ve been able to dive deep into every expense detail, which has made a huge difference in how quickly we can approve claims.”

Sonam Singh

HR Manager, Ketto

Frequently Asked Questions

What types of expenses can employees submit through the platform?

Employees can submit a wide range of expenses including travel, mileage, meals, office purchases, and reimbursements. Receipts can be uploaded or scanned through the mobile app, making it easy to capture expenses on the go.

Can we configure custom expense policies and approval workflows?

Yes. You can define expense policies based on roles, departments, locations, or expense categories. The system automatically validates submissions against these rules and routes them through the appropriate approval workflows.

How are employee reimbursements processed?

Once expenses are submitted and pass the approvals, they sync directly with payroll for reimbursement in the next pay cycle. If required, organizations can also trigger off-cycle payouts for faster reimbursements.

Can employees submit expenses using their mobile devices?

Yes. Employees can scan receipts, upload bills, and submit expense claims directly through the mobile app. OCR automatically captures expense details to reduce manual entry.

Does the system support mileage tracking for field teams?

Yes. Employees can track mileage for work trips and automatically calculate reimbursements based on predefined rates and company policies, eliminating manual calculations.

Can finance teams track company-wide expense spending?

Finance teams get real-time visibility into expenses across teams, departments, and cost centers. Built-in reports help track spending trends, reimbursements, and policy compliance across the organization.

Fix your expense-to-
reimbursement workflow

Run expense management without the operational friction

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Perform

Project Services Suite Hub

Simplify employee expenseswhile keeping budgets in control

Payroll-native integration that also works for off-cycle payouts

Policy frameworks for any scenario, complexity, and location

Fast-track routine approvals

Lock spending per category

Catch policy breaches automatically

Eliminate approval bottlenecks

Built to handle every way your team spends

Travel and business expenses

Mileage and field expenses

Employee reimbursements

Advances and settlements

One expense system that works for every role

Employees

Managers

Finance & HR

Finance & HR

Track mobility expenses across all platforms

Make expense submission and tracking effortless

Approved expenses flow from payroll into your books

Employees always know when expenses will be paid

Route multi-entity travel claims through the right approver automatically

Understand spending patterns and prevent budget drift

Sonam Singh

HR Manager, Ketto

Frequently Asked Questions

What types of expenses can employees submit through the platform?

Can we configure custom expense policies and approval workflows?

How are employee reimbursements processed?

Can employees submit expenses using their mobile devices?

Does the system support mileage tracking for field teams?

Can finance teams track company-wide expense spending?

Fix your expense-to- reimbursement workflow

Simplify employee expenses
while keeping budgets in control

Payroll-native integration that
also works for off-cycle payouts

Policy frameworks for any
scenario, complexity, and
location

Built to handle every way
your team spends

One expense system that
works for every role

Track mobility expenses
across all platforms

Make expense submission
and tracking effortless

Approved expenses flow
from payroll into your
books

Understand spending
patterns and prevent
budget drift

Fix your expense-to-
reimbursement workflow