Employee Onboarding Software for Faster Hiring | Keka HR
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Onboarding

Prevent offer ghosting with a warmer candidate experience

Reduce drop-offs between offer acceptance and joining by giving candidates a clear path forward, regular check-ins, and a pre-boarding experience that makes them feel like they already belong.

DAY 1 READINESS

Ensure every new hire is
Day One ready

On the first day the desk is set up and the new hire knows exactly
what to do. One side is handled by IT, HR and the manager. The
other is a short, guided list for the hire

BEYOND ONBOARDING

The details that turn a good onboarding into
a great one using best employee onboarding software

From offers and compliance to employee data and access, everything works together to support onboarding at every stage.

OFFERS & SIGNATURES

Spend less time signing, more time connecting

Create offers from pre-built templates, rollout offers, and get them signed
digitally so candidates can review and accept without delays or any external
tools using Keka’s hiring and onboarding software.

CANDIDATE PORTAL

Keep every candidate invested before
they join

When candidates have one portal to track progress, complete tasks, and
know what comes next, they are far more invested in your company.

COMPLIANCE READY

Compliance that keeps pace with the
onboarding journey

Assign policies, collect acknowledgements, and ensure compliance
requirements are completed as part of onboarding.

EMPLOYEE PROFILE

Make every new hire feel seen from
the moment they walk in

New hires add their skills, hobbies, and photo to their profile on day one. Their team knows who just joined, and HR didn’t have to lift
a finger.

SECURITY, SCALE & RELIABILITY

Trusted by teams that can’t afford mistakes

SOC2

ISO 27001

GDPR

Keka has revolutionized our documentation process, allowing us to transfer nearly all our paperwork, including policies and acknowledgments, to the Keka platform.

Rohan Mankad

People Officer, Springworks
Absence Management Leader Asia Pacific
Capterra
Workforce Planning Most Implementable
Workforce Planning Highest User Adoption
360 Feedback Software Best Usability
Absence Management Momentum Leader
360 Feedback Software Leader
360 Feedback Software Leader
Absence Management Momentum Leader
360 Feedback Software Best Usability
Workforce Planning Highest User Adoption
Workforce Planning Most Implementable
Capterra
Absence Management Leader Asia Pacific

Frequently Asked Questions

What is employee onboarding software and why does it matter?

Employee onboarding software automates and streamlines the process of bringing new hires into an organization. It reduces manual paperwork, keeps tasks on track across teams, and ensures every new employee has a consistent, engaging experience from offer acceptance to day one.

How does digital employee onboarding reduce offer drop-offs?

Digital onboarding keeps candidates engaged between offer and joining through automated check-ins, a self-serve portal, and clear timelines. When candidates feel informed and included, they are far less likely to ghost or accept a counteroffer before their start date.

What should a good HR onboarding software include?

A strong HR onboarding software should cover pre-joining engagement, document collection, compliance tracking, task checklists across teams (IT, HR, Finance), buddy assignment, and a branded candidate portal, all in one integrated employee onboarding platform.

How is hiring and onboarding software different from an ATS?

An ATS manages the recruitment pipeline up to the offer stage. Hiring and onboarding software takes over after the offer is accepted, handling pre-joining engagement, paperwork, day-one readiness, and compliance, bridging the gap between recruiting and the employee’s first day.

How does Keka help reduce offer drop-offs?

Keka keeps candidates engaged from offer rollout through day one with structured workflows, a dedicated candidate portal, and ongoing communication. This ensures candidates stay informed, complete required steps, and follow through on joining.

Can onboarding workflows in Keka be customised for different roles or teams?

Yes. Keka’s employee onboarding system lets HR teams build role-specific and department-specific workflows. Tasks, timelines, documents, and communication sequences can all be tailored so each new hire gets an experience relevant to their function and seniority.

How does Keka handle compliance during the onboarding process?

Keka’s human resources onboarding software ensures every policy acknowledgement, document signature, and statutory form is completed and logged before the employee joins. All records are stored digitally, keeping your organisation audit-ready at all times.

Does Keka's employee onboarding app integrate with background verification tools?

Yes. Keka integrates with leading background verification providers so checks can be initiated, tracked, and recorded directly within the onboarding workflow, eliminating the need to switch between platforms and keeping the entire hiring and onboarding process in one place.

Give every new hire the head
start they deserve

From offer to day one, give every new hire a clear, confident head start with Keka.

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