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PAYROLL PROCESSING

Run payroll accurately across
thousands of employees and
endless variables

Ensure payroll is accurate
before processing begins

Create a reliable foundation for payroll processing software with built-in controls that help teams review changes, reduce risk, and avoid costly rework.

Sync payroll inputs automatically

Time and attendance entries, leave, overtime, salary revisions, reimbursements, and bonuses flow directly into payroll.

Catch payroll anomalies early

Identify unusual payouts, missing deductions, incorrect earnings, and other payroll exceptions before processing begins.

Catch payroll exceptions before processing

PF, ESI, TDS, LWF, and Professional Tax validations happen before payroll is processed, helping ensure every run is accurate and filing-ready.

Validate payroll before processing

Review salary changes, payroll impacts, and compliance calculations with built-in validations and approval checkpoints before every payroll run.

Payroll workflow

Handle any payroll complexity
without rebuilding your process

Keka moves every payroll cycle through a defined sequence of review,
compliance checks, approvals, and processing so nothing is missed and every
cycle closes clean.

1 / 5

Review all changes in place

Every salary revision, deduction, reimbursement, and statutory calculation consolidated into a single view before anything is locked.

2 / 5

Keka ensures compliance is taken care of

PF, ESI, TDS, and Professional Tax are calculated and verified before payroll moves forward.

3 / 5

Approve through defined workflows

Maker-checker workflows ensure the right stakeholders sign off before processing begins.

4 / 5

Process across all entities

Run payroll across pay groups, locations, and entities in one go, automatically.

5 / 5

Disburse and close the cycle

Complete payroll with employee payouts, document distribution, and audit-ready records generated automatically.

PAYROLL CONFIGURATION

Configure payroll for complex
workforce structures

Keka covers every statutory obligation India demands, including PF, ESI, TDS, PT, Form 16,
and gratuity, across all 28 Indian states and 8 UTs.

Build custom pay structures

Design salary structures tailored to roles, levels, departments, locations, or employee groups with complete flexibility.

Configure earnings and deductions

Define allowances, reimbursements, benefits, deductions, and recurring payroll components centrally.

Maximize employee take-home pay

Celebrate contributions and recognize employees who demonstrate company values every day.

Create pay groups with flexibility

Run payroll across different pay schedules, business units, and workforce categories from one platform.

Standardize payroll policies

Create memorable experiences across onboarding, milestones, celebrations, and key moments throughout the employee lifecycle. Apply consistent compensation rules while accommodating location-specific and department-specific requirements.

Align pay with performance

Convert performance outcomes into structured compensation changes using configurable reward and increment frameworks.

Managed services

Is payroll becoming too
complex to manage in-house?

Delegate payroll execution to Keka’s specialists without changing how payroll
runs across your organization.

Learn more

POST PAYROLL ACTIONS

Eliminate repetitive work after every payroll run

Spend less time on statutory calculations

Automatically calculate PF, ESI, Professional Tax, TDS, and other payroll deductions, and generate ready-to-upload statutory filing files directly within Keka.

Always have payroll reports ready

Access payroll registers, salary summaries, variance reports, and reconciliation reports whenever needed.

Deliver payslips and F&F documents without extra effort

Generate and distribute payslips and process full-and-final settlements automatically once payroll is processed and approved.

Issue Form 130 (Form 16) without follow ups

Prepare and share form 16 documents with employees without manual compilation or repeated requests

REVISIONS & ARREARS

Apply revisions and changes without payroll disruption

Automatically calculate arrears, process salary revisions, and account for mid-month changes including new joiners, exits, expense reimbursements, full-and-final settlements, and gratuity. Ensure every approved update is reflected accurately without manual recalculations.

ACCOUNTING INTEGRATIONS

Generate finance-ready payroll journals every cycle

Generate finance-ready payroll journals with mapped cost centers, aligned payroll periods, and accounting-ready records for faster reconciliation.

PAYROLL GOVERNANCE

Govern payroll with built-in controls and approvals

Separate payroll preparation from payroll approval, control access to sensitive payroll actions, and maintain complete accountability across every payroll cycle.

SECURITY, SCALE & RELIABILITY

Built for scale. Trusted for security.

Keka stays updated with every federal, state, and local payroll rule – so you never worry about tax changes or compliance gaps.

“Thanks to Keka, we no longer have errors in payroll. I’ve run payroll with Keka for months straight, and every value, from PT to PF, is spot on.”

Mohanraj A

Assistant Manager – HR, Shecommerz

Workforce Planning Highest User Adoption

Frequently Asked Questions

How does Keka help reduce payroll errors before processing?

Keka automatically reviews payroll inputs such as attendance, salary revisions, allowances, and deductions. AI-powered checks flag unusual changes and missing data so you can verify everything before processing payroll.

Can I review payroll changes before running payroll?

Yes. Keka highlights salary revisions, deductions, overtime, and other payroll inputs before processing. This allows payroll teams to review changes clearly and verify payroll accuracy before salaries are released.

Does Keka support WPS-compliant payroll processing?

Yes. Keka generates WPS-ready payroll files so you can submit salary payments to banks in the required format without manual preparation or corrections.

Can Keka handle complex payroll scenarios like salary revisions and adjustments?

Keka supports salary revisions, allowances, deductions, and adjustments within the same payroll workflow. This makes it easier to process payroll even when pay structures or employee changes occur.

How does Keka ensure payroll data stays aligned with finance systems?

Keka can sync payroll data with accounting systems so payroll journals and cost data stay aligned with financial records, reducing manual reconciliation work for finance teams.

Process payroll without the
monthly stress

Review payroll changes clearly, catch errors early, and process payroll confidently every single month.

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Run payroll accurately across thousands of employees and endless variables

Ensure payroll is accurate before processing begins