Job Requisition

What is Job Requisition?

A formal request to fill a job vacancy or position is called a job requisition. It’s an HR process, within the organization when a manager seeks approval to bring on a new employee. Requisitions usually consist of a document or online form describing the need for a new position, its duration, type of employment (full-time or part-time).

Job requisition is the first step of the Talent Acquisition process.

In fact, the job requisition process usually goes like this:

  • Hiring managers submit a job requisition to the HR
  • HR approves the requisition
  • The recruitment process begins thereafter

The process of filling out a job requisition often involves several parties or departments, including legal and HR department, finance and management departments.

What is the difference between a job requisition, job description & job posting?

Job Requisition Job Description Job Posting 
It is a request seeking help in hiring a resource for the organization. It contains the details of the open position’s duties, responsibilities and required qualifications.  

 

It is a public announcement that advertises an open role.  

 

What should be included in a job requisition Request?

When creating a job requisition, it’s essential to include the following components:

  1. Job Description: A clear and detailed explanation of the role, including its responsibilities, tasks, and expectations. This will help attract potential candidates and help them understand whether the job aligns with their skills and interests.
  2. Salary: Specify the salary range for the position. Salary information is crucial for both candidates and the hiring team. It ensures transparency and helps manage expectations during the recruitment process.
  3. Summary: A concise overview of the role, highlighting its significance within the organization. The summary should capture the job’s essence and pique potential applicants’ interest.
  4. Key Responsibilities: Enumerate the primary duties and tasks associated with the role. Be specific and focus on essential functions. This section clarifies what the job entails.
  5. Minimum Requirements:

Three things are crucial while creating a job requisition template to mention and specify. And they are;

  • Education: Specify the minimum educational qualifications required for the position like bachelor’s degree, master’s degree, etc.
  • Experience: Outline the necessary work experience and industry experience.
  • Skills: Identify essential skills, competencies, and certifications needed to excel in the role.

What Are the Benefits of Job Requisitions?

Organizations use recruitment to attract top talent, building a strong team with the skills and qualifications needed to meet business needs.

Some of its other benefits include:

  • Streamlines recruitment process: Job requisitions provide a structured framework for hiring. They streamline the recruitment process by clearly defining the role, qualifications, and expectations.
  • Attracts suitable candidates: A well-crafted job requisition attracts candidates who match the position’s requirements closely. It acts as a beacon, guiding potential applicants toward roles that align with their skills and interests.
  • Improves compliance: Job requisitions help maintain compliance with legal and organizational guidelines. They ensure fairness and consistency in hiring practices by specifying necessary qualifications, equal opportunity considerations, and other relevant details.
  • Increases productivity: Productivity improves when suitable candidates are hired for the right roles. Job requisitions prevent misalignment by clearly communicating the job’s purpose and responsibilities, leading to more effective work outcomes.
  • Enhances employee satisfaction: Accurate job requisitions contribute to employee satisfaction. When employees understand their roles and feel well-suited for them, job satisfaction increases, leading to better retention and overall organizational success.

How to Create an Effective Job Requisition?

An effective job requisition is crucial for attracting talent and ensuring a successful hiring process. Here are the key steps to craft an impactful job requisition:

1. Start with Clarity- Begin by clearly stating the job title. Make it descriptive and reflective of the role’s responsibilities.

2. Job Description- Provide a detailed overview of the role.

3. Qualifications and Requirements;

  • Specify the minimum educational qualifications
  • Define the necessary work experience
  • List essential competencies like any technical skills, soft skills, etc
  • Mention any relevant certifications or licenses required.

4. Salary and Benefits- Clearly state the salary range or band for the position. Highlight benefits such as health insurance, retirement plans, and other perks.

5. Company Culture and Values- Briefly describe the organization’s culture, mission, and values. Explain how the role aligns with these principles.

6. Application Process- Provide instructions on how candidates can apply (e.g., online application, email submission). Include any required documents (resume, cover letter, portfolio).

7. Deadline and Timeline- Specify the application deadline. Outline the recruitment timeline.

8. Review and Approval- Ensure relevant stakeholders (HR, hiring manager, etc.) review and approve the requisition.

What is the approval process for a job requisition?

Every organization’s journey to fill a vacant position begins with a simple yet crucial step: the job requisition approval process. This process sets the stage for effective recruitment and organizational growth, from identifying the need to obtaining the necessary authorizations.

The step-by-step process include;

1. Identify Need: The department or manager identifies the need for a new position. The hiring manager obtains approval from the appropriate person.

2. Document Information: Job details, including description and qualifications, are documented. (The hiring manager access the form from the company HRMS portal)

3. Approval Chain: Requisition moves through approval levels, usually from supervisor to higher management. Once the hiring manager submits the form, HR reviews the requisition. If there is any missing information the hiring manager corrects it.

4. HR and Finance Review: HR ensures compliance while finance assesses the budget. They then finalize and schedule the plan and process. Post the Job description and hence the process begins.

5. Workflow Automation: HRMS Tools may be used to streamline and track the approval process. It makes the verification as well as the flow of job requisition much easier.

How to Track and Manage Job Requisitions?

Job requisitions are seamlessly managed within ATS, allowing standardized forms, transparent approval workflows, and efficient tracking from creation to closure.

An Applicant Tracking System (ATS) is a software tool essential for HR and recruitment agencies. It streamlines hiring processes by automating tasks such as job posting, resume screening, and candidate management.

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