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Payroll · Miami

Payroll Software and Services for Miami Businesses

Miami employers follow Florida and federal payroll rules. Florida has no state income tax, but reemployment tax, minimum wage, and E-Verify rules still apply. Keka’s payroll services help you manage them in one system. If you are comparing payroll companies, Keka gives you one system for every Miami paycheck.

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Trusted by 12,500+ growing companies

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PAYROLL COMPLIANCE

Compliance that stays ahead of every change

Payroll integrated with time and leave

Attendance, leave, and timesheets sync directly into payroll. No exports, no reconciliation, no mid-cycle corrections.

Built-in payroll compliance

FL Reemployment Tax and FLSA overtime applied automatically. Minimum wage validated against the Florida floor. Headcount and I-9 data captured at onboarding.

90% less admin for your HR team

Employee self-service, automated Florida Reemployment Tax filings, and guided setup reduce the manual work Miami tech, hospitality, and services teams typically demand.

WHY MIAMI PAYROLL IS DiFFERENT

Miami payroll compliance starts with Florida and federal rules

Florida keeps payroll simpler than most states, but there are still a few rules you need to know. Keka handles all of these automatically, so you don’t have to track them manually.

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No state income tax

Florida doesn’t tax employee income at the state level. You still handle federal taxes (income tax, Social Security, Medicare), but there’s no extra state withholding to worry about.

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Minimum wage goes up every September

Florida voters locked in annual $1 raises until 2026. The rate reached $15/hr on September 30, 2026, the final scheduled increase. From 2027, it adjusts with inflation each year. Keka keeps your pay rates updated so you’re never behind.

3 / 6

Florida's unemployment tax (Reemployment Tax)

Every Florida employer pays a small quarterly tax to fund unemployment benefits. New businesses start at a 2.7% rate. Keka calculates this automatically and keeps you ready for quarterly filings.

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E-Verify is required once you hit 25 employees

If you have 25 or more employees, Florida law requires you to verify each new hire’s work eligibility through the federal E-Verify system, on top of the standard I-9. Keka’s onboarding workflow keeps this in check.

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Workers' comp kicks in early

Florida requires workers’ compensation insurance earlier than most states. For most businesses, it starts at just 4 employees. For construction, it’s required from your very first hire. Keka flags this during setup so you’re covered before it becomes a problem.

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No local rules to track

Miami-Dade generally can’t create its own wage or leave requirements for private employers. Employers typically follow Florida’s statewide rules rather than a separate set of local ones. That keeps compliance simple and predictable.

MULTI-LOCATION PAYROLL

Accurate payroll for every Miami location

Keka maps each employee to their pay group and work location, applying the right federal and state rules automatically.

Supports location-based pay rates across Miami-Dade, including Brickell, Wynwood, South Beach, Coral Gables, Doral, and Aventura
Handles multi-state employees common in Miami tech and finance, applying Florida rules for in-state staff and the correct withholding for workers in California, New York, Texas, and other states
Approved timesheet hours sync directly, with no manual entry across sites

PROACTIVE COMPLIANCE

Issues caught before they reach your employees

Keka surfaces missing tax setup, non-compliant wage rates, and configuration gaps before every run.

Missing tax setup and FEIN verification flagged before processing
Pay below Florida’s minimum wage surfaces a real-time warning before payroll is processed
Every alert links directly to the step that resolves it

COMPENSATION MANAGEMENT

Salaried, hourly, tipped, and 401(k), one record per employee

Keka applies the right rate to every record without manual intervention each run.

Per-hour, per-annum, and per-piece pay types natively supported
Tipped food and beverage compensation configured against Florida’s minimum wage with the $3.02 tip credit
Bonuses and supplemental wages handled inside the same payroll run; W-2 generation is automated at year-end.
401(k) contributions auto-deducted and synced with providers like Guideline

BENEFITS

Pre-tax benefits applied to the right bucket, every cycle

Health, FSA, HSA, and retirement deductions handled inside payroll, with no separate carrier exports or spreadsheet reconciliation.

Health, FSA, and HSA deductions calculated against the correct pre-tax category
401(k) contributions remitted to Guideline and other plan providers each run
Year-end W-2 box 12 reporting handled automatically

SECURITY, SCALE & RELIABILITY

SOC 2 and ISO 27001 secure payroll, trusted by growing teams

Keka stays updated with every federal, state, and local payroll rule – so you never worry about tax changes or compliance gaps.

SOC2

ISO 27001

GDPR

Keka is not just an HRMS. It’s our operations backbone. From admin to board-level reporting, we rely on it every day. Payroll used to take 5-7 days. With Keka, it’s done in just 2-4 hours.

Biren Kumar Dash

Vice President - Varmora

Keka has helped us increase transparency and trust across the organisation. This is now our source of truth for people intelligence.

Elizabeth Joseph

Director of People and Culture - Land Sterling

Keka helped our managers in building accountability, empathy and it really made a difference in creating a very collaborative culture. Keka also surpassed our employee expectations with its easy-to-navigate UI and simple dashboards.

Rahoul Srivastav

HRBP - Noise

Workforce Planning Highest User Adoption

FULL COMPLIANCE COVERAGE

Every Florida obligation, handled and filed

Florida requirement	What Keka does	How it helps
Florida minimum wage$14.00/hr through Sept 29, 2026 · $15.00/hr since Sept 30, 2026 (Amendment 2 final step) · adjusts annually for inflation from 2027	Validates pay rate against the rate in effect on the work date.	Real-time alert
Florida tipped minimum wage $11.98 cash + $3.02 tip credit since Sept 30, 2026 · food and beverage workers only	Validates pay rate against the Florida tipped wage floor; supports tip credit configuration for food and beverage workers	Real-time alert
Florida Reemployment Tax0.10% to 5.4% on first $7,000 · new employer rate 2.7% for first 10 quarters	Applies assigned FL DOR rate and stops at the $7,000 ceiling per employee; generates quarterly RT-6 wage report	E-file ready
FLSA overtime 1.5x after 40 hrs/week · Florida has no state overtime statute	Synced from approved timesheets	Timesheet-synced
E-Verify (Florida SB 1718) Required for private employers with 25+ employees · effective July 1, 2023	Captures I-9 data at onboarding for use in the USCIS E-Verify portal	I-9 captured
Florida workers’ compensation Required at 4+ employees · 1+ for construction · 6+ regular or 12+ seasonal for agriculture	Employee count and start dates available in Keka, useful for monitoring Florida’s workers’ comp thresholds	Headcount-visible
Florida leave laws No state-mandated paid leave · federal FMLA only (50+ employees, 12 weeks unpaid)	Tracks FMLA eligibility and balances; supports voluntary PTO and sick leave	Leave-tracked
Florida lunch break laws Under 16: 30-min break after 4 continuous hours · Ages 16–17: same break when working 8+ hours in a day.	Tracks shift duration and supports configurable meal break policies	Policy-tracked
New hire reporting Within 20 days to Florida New Hire Reporting Center	Captures required new hire data at onboarding so the report can be submitted within Florida’s 20-day window	Onboarding-captured
Florida final paycheck No state statutory deadline · follow regular pay schedule and the FLSA next regular payday rule	Final paycheck can be initiated from the offboarding flow inside the standard payroll cycle	Cycle-aligned

INTEGRATIONS

Plugs into the finance and HR stack you already run.

QuickBooks

Sync payroll journal entries to your QuickBooks chart of accounts each cycle.

Xero

Auto-map deductions, taxes, and benefits to your Xero accounts.

NetSuite

Push payroll runs, headcount, and accruals into your NetSuite general ledger.

Sage Intacct

Send each pay cycle's data into Sage Intacct without manual exports.

Guideline

401(k) contributions deducted and remitted to Guideline every pay run.

Slack

Payroll approvals, alerts, and error flags delivered to your Slack channels.

Okta

Single sign-on and SCIM user provisioning across the Keka platform.

Keka Marketplace

50+ more apps across HR, finance, and operations.

Compliance Library

Before You Go — A Few Useful Reads

Stay current on Florida employment law.

Florida Overtime Laws Florida Minimum Wage Florida Lunch Break Laws Florida Leave Laws Florida Employment Laws

Frequently Asked Questions

What should Miami businesses look for when comparing payroll companies?

Look for a provider that handles Florida’s own rules, not just federal ones. That includes the minimum wage and tipped cash wage, which change every September 30, reemployment tax on the first $7,000 per employee with quarterly RT-6 filings, E-Verify for employers with 25 or more employees, and the workers’ comp thresholds. Keka applies these automatically and flags them before each payroll run.

Can Keka run payroll for a Miami business with employees across multiple Miami-Dade locations?

Yes. Keka supports multiple Miami-Dade work locations and pay groups in a single account, so teams in Brickell, Wynwood, Coral Gables, Doral, and across Miami-Dade can run in the same payroll cycle. Federal payroll taxes and Florida Reemployment Tax are applied per employee.

How does Keka handle Florida’s September 30 minimum wage transition each year?

The minimum wage in Florida is $15.00 per hour, effective September 30, 2026. From 2027, it adjusts each year for inflation. Florida minimum wage rates are configurable in Keka, so updates take effect for the affected pay cycle. The 2026 increase took Florida from $14.00 to $15.00 per hour, with the tipped cash wage rising from $10.98 to $11.98.

How does Keka help with E-Verify and the SB 1718 25-employee threshold?

Florida SB 1718 requires private employers with 25 or more employees to use E-Verify for new hires. Keka captures I-9 data at onboarding, which can be used for the E-Verify verification submitted through the USCIS E-Verify portal.

How does Keka handle Florida’s workers’ compensation thresholds?

Florida requires workers’ compensation at 4 or more employees for most industries, at 1 or more employee for construction, and at 6 regular or 12 seasonal employees for agriculture under F.S. 440.02. Keka centralizes employee count and start dates, which makes it straightforward to monitor against Florida’s workers’ comp thresholds.

Can Keka help if my Miami business gets audited by the Florida Department of Revenue?

Florida employers are required to retain payroll and reemployment tax records for multiple years. Keka centralizes payroll and employee records with secure, searchable access, so you can pull RT-6 wage reports, employee histories, and tax documentation directly when needed.

One payroll system for every Miami payroll obligation

Federal, state, and local payroll requirements — handled automatically from start to finish.

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