Book a demo

Payroll · Orlando

Payroll Software and Services for Orlando Businesses.

Orlando runs on hospitality teams, tipped staff, and shift workers who keep the magic going 365 days a year. Florida has no state income tax, but other payroll rules still apply. Keka’s payroll services handle them for you, so payday always runs on time. Unlike juggling several payroll companies, you get one system for every Orlando paycheck.

Get a free trial View pricing

Trusted by 12,500+ growing companies running US payroll

RVCJ Astrotalk Plum Yulu Randstad BYD eBay Grant Thornton OnePlus Cleartax Jupiter Xoxoday RVCJ Astrotalk Plum Yulu Randstad BYD eBay Grant Thornton OnePlus Cleartax Jupiter Xoxoday

PAYROLL COMPLIANCE

Compliance that stays ahead of every change

Payroll integrated with time and leave

Attendance, leave, and timesheets sync directly into payroll. No exports, no reconciliation, no mid-cycle corrections.

Built-in payroll compliance

Florida’s September 30 minimum wage cycle, tipped cash wage rules, and E-Verify checks applied automatically before errors reach a paycheck.

90% less admin for your HR team

Employee self-service, automated RT-6 filings, and guided setup reduce the manual work Orlando hospitality, healthcare, and services teams typically demand.

Payroll Compliance

Why Orlando payroll is different for hospitality and seasonal teams

Florida keeps payroll simpler than most states, but Orlando’s mix of hospitality, tourism, healthcare, and seasonal workers adds its own layer of rules. Keka handles all of them automatically, so you don’t have to track them manually.

1 / 7

No state income tax

Florida is one of nine states with no personal income tax. There’s no state-level withholding on employee wages, which is one less calculation every cycle. Federal taxes still apply, and Keka handles those automatically.

2 / 7

Florida's minimum wage changes every September 30

Most states update their minimum wage on January 1. Florida doesn’t. The rate changes on September 30 each year. On September 30, 2026, it reached $15.00/hr, the final scheduled increase. From 2027, it adjusts each year for inflation. Keka applies the new rate from the right date so you never run a pay cycle on the wrong number.

3 / 7

Tipped wages have their own schedule

Florida’s tipped cash wage is tied to the minimum wage with a fixed $3.02 tip credit. When the minimum wage goes up on September 30, the tipped cash wage goes up too. Since September 30, 2026, the tipped cash wage is $11.98/hr. Keka tracks both rates and applies the right one automatically.

4 / 7

Florida Reemployment Tax on every employer

Every Florida employer pays a quarterly unemployment tax on the first $7,000 per employee. New businesses start at 2.7% for the first 10 quarters. Keka calculates this automatically and keeps you ready for RT-6 quarterly filings through the Florida Department of Revenue.

5 / 7

E-Verify is required once you hit 25 employees

Florida SB 1718 requires private employers with 25 or more employees to verify every new hire through E-Verify within 3 business days of their start date. This catches many Orlando hospitality businesses off guard during peak hiring. Keka tracks your headcount, flags when you cross the threshold, and prompts E-Verify case creation for each new hire.

6 / 7

Workers' comp kicks in early

Florida requires workers’ compensation at 4 or more employees for most businesses, and from just 1 employee in construction. Keka tracks headcount by industry so you always know when coverage is required.

7 / 7

No local labor rules to track

Florida law prevents Orlando and every other city or county from setting their own minimum wage, paid leave, or scheduling rules. You follow state and federal requirements only, which keeps things clean and predictable.

MULTI-LOCATION PAYROLL

Multi-location payroll across I-Drive, Lake Nona and Winter Park.

Orlando employers rarely operate from a single address. A hospitality group might run properties on I-Drive and near the theme parks. A clinic group might span Lake Nona, Winter Park, and Conway. Keka maps each employee to their pay group and work location, applying the right tax and wage rules automatically.

Supports location-based pay rates across Orlando, including I-Drive, Lake Nona, downtown, Winter Park, and theme-park-adjacent operations.
Handles Florida’s September 30 minimum wage cycle and tipped wage adjustments without manual intervention.
Approved timesheet hours sync directly, with no manual entry across properties.

PROACTIVE COMPLIANCE

Issues caught before they reach your employees.

Orlando hospitality and healthcare teams cross compliance thresholds fast, especially the 25-employee E-Verify mandate and the workers’ comp trigger. Keka surfaces missing tax setup, non-compliant wage rates, and configuration gaps before every run.

Missing tax setup and FEIN verification flagged before processing.
Pay below Florida minimum wage blocked before saving.
E-Verify case status and 3-day deadline tracked per new hire.
Every alert links directly to the step that resolves it.

COMPENSATION MANAGEMENT

Tipped wages, multi-rate pay and 401(k) for Orlando hospitality.

Tipped staff make up a large share of Orlando payrolls. Keka applies the right cash wage and tip credit to every server, bartender, and host, while handling salaried managers, hourly cooks, and contractors in the same run.

Florida tipped cash wage ($11.98/hr since Sept 30, 2026) and $3.02 tip credit applied automatically per employee.
Per-hour, per-annum, and per-piece pay types natively supported.
Different rates across roles, shifts, and Orlando locations in one record.
401(k) contributions auto-deducted and synced with providers like Guideline.

BENEFITS

Pre-tax benefits applied to the right bucket, every cycle.

Health, FSA, HSA, and retirement deductions handled inside payroll, with no separate carrier exports or spreadsheet reconciliation.

Health, FSA, and HSA deductions calculated against the correct pre-tax category.
401(k) contributions remitted to Guideline and other plan providers each run.
Year-end W-2 box 12 reporting handled automatically.

SECURITY, SCALE & RELIABILITY

Built for scale. Trusted for security.

Keka stays updated with every federal, state, and local payroll rule – so you never worry about tax changes or compliance gaps.

SOC2

ISO 27001

GDPR

Keka is not just an HRMS. It’s our operations backbone. From admin to board-level reporting, we rely on it every day. Payroll used to take 5-7 days. With Keka, it’s done in just 2-4 hours.

Biren Kumar Dash

Vice President - Varmora

Keka has helped us increase transparency and trust across the organisation. This is now our source of truth for people intelligence.

Elizabeth Joseph

Director of People and Culture - Land Sterling

Keka helped our managers in building accountability, empathy and it really made a difference in creating a very collaborative culture. Keka also surpassed our employee expectations with its easy-to-navigate UI and simple dashboards.

Rahoul Srivastav

HRBP - Noise

Workforce Planning Highest User Adoption

FULL COMPLIANCE COVERAGE

Florida payroll requirements for Orlando employers, handled and filed.

Florida requirement	What Keka does	How it helps
Florida minimum wage$15.00/hr since Sept 30, 2026 · adjusts annually for inflation from 2027	Validates pay rate against the rate in effect on the work date	Real-time alert
Florida tipped cash wage$10.98/hr through Sept 29, 2026 · $11.98/hr from Sept 30, 2026	Tracks cash wage plus tips against full minimum each cycle	Auto-validated
Florida Reemployment Tax0.10% to 5.4% on first $7,000 per employee · New employer rate 2.7% for 10 quarters	Applies assigned rate and stops at the $7,000 wage-base ceiling per employee	Auto-calculated
E-Verify mandate (SB 1718)Required for private employers with 25+ employees · 3-business-day window per new hire	Tracks the 3-day E-Verify deadline per new hire and stores the I-9. Employer creates the case in USCIS.	Deadline-tracked
RT-6 quarterly filingDue Apr 30, Jul 31, Oct 31, Jan 31 via Florida DOR	Prepares the quarterly RT-6 and supports e-filing on the FL DOR system	Filing-ready
Workers’ compensationRequired at 4+ employees for most industries · 1+ in construction	Tracks headcount and flags coverage thresholds by industry	Threshold-monitored
FLSA overtime1.5x after 40 hrs/week · Florida has no state overtime statute	Synced from approved timesheets. No manual calculation.	Timesheet-synced
Florida Leave LawsFederal and Florida-specific leave requirements including FMLA	Centralizes employee leave balances, FMLA eligibility tracking, and leave history alongside payroll records.	Leave-tracked
Florida Lunch Break LawsWhat Florida law does and doesn’t require for meal and rest breaks	Florida sets no general meal or rest break rule for adult staff — only minor-labor and commercial-driver break rules apply. Keka configures break tracking per shift and role so minor-labor rules are followed automatically.	Shift-configured

INTEGRATIONS

Plugs into the finance and HR stack you already run.

QuickBooks

Sync payroll journal entries to your QuickBooks chart of accounts each cycle.

Xero

Auto-map deductions, taxes, and benefits to your Xero accounts.

NetSuite

Push payroll runs, headcount, and accruals into your NetSuite general ledger.

Sage Intacct

Send each pay cycle's data into Sage Intacct without manual exports.

Guideline

401(k) contributions deducted and remitted to Guideline every pay run.

Slack

Payroll approvals, alerts, and error flags delivered to your Slack channels.

Okta

Single sign-on and SCIM user provisioning across the Keka platform.

Keka Marketplace

50+ more apps across HR, finance, and operations.

Compliance Library

Before You Go — A Few Useful Reads

Stay current on Florida employment laws.

Florida Overtime Laws Florida Minimum Wage 2026 Florida Lunch Break Laws Florida Leave Laws Employment Laws in Florida

Frequently Asked Questions

What should Orlando businesses look for when comparing payroll companies?

Look for a provider that handles Florida’s own rules, not just federal ones. That includes the minimum wage and tipped cash wage, which change every September 30, reemployment tax on the first $7,000 per employee with quarterly RT-6 filings, E-Verify for employers with 25 or more employees, and the workers’ comp thresholds. Keka applies these automatically and flags them before each payroll run.

Can Keka run payroll for an Orlando business with employees at multiple locations?

Yes. Keka supports multiple Orlando work locations and pay groups in a single account, so a hospitality operator with teams in Lake Buena Vista, on I-Drive, in downtown, or in Lake Nona can run them in the same payroll cycle. Federal payroll taxes and Florida Reemployment Tax are applied per employee.

Does Keka calculate Florida tipped wages and the tip credit automatically?

Yes. Keka supports Florida’s tipped wage rules, including the $3.02 fixed tip credit, so the direct cash wage and reported tips are tracked together each cycle. If tips plus cash wage fall below the full Florida minimum, the system flags the shortfall for employer make-up, which is particularly useful for Orlando hospitality teams where tip income varies by shift.

How does Keka handle the September 30 minimum wage increase for Orlando employers?

Florida’s minimum wage changes on September 30, not January 1. Keka tracks the effective date and applies the new standard rate ($15.00 from Sept 30, 2026) and the new tipped cash wage ($11.98) automatically, with no manual rate update needed before the first pay run that crosses the date.

What happens when an Orlando business crosses 25 employees? Does E-Verify kick in immediately?

Yes. Florida SB 1718 requires private employers with 25 or more employees to use E-Verify for every new hire within 3 business days of their start date. Keka tracks headcount, surfaces the threshold when you cross it, and prompts E-Verify case creation for each new hire so the 3-day window doesn’t slip, which is important for Orlando employers who often hit the threshold during peak hiring seasons.

Can Keka help if my Orlando business gets audited by the Florida Department of Revenue?

Florida employers must retain reemployment tax and wage records for five years. Keka centralizes payroll and employee records in one system with secure, searchable access, so if an audit happens you can quickly pull the reports and documentation you need.

One payroll system for every payroll obligation.

Federal, state, and local payroll requirements, handled automatically from start to finish.

Get a Free Trial View pricing

Payroll Suite

HR Suite

Talent Suite

Hiring

Learning & Development

Perform

Project Services Suite Hub