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One hub for every employee
record. None of the chaos.

From onboarding to exit, manage, generate, and track all your employee documents in one secure, compliant platform that saves HR time and boosts transparency.

See It in Action

One hub for every employee record. None of the chaos.

DOCUMENT MANAGEMENT FEATURES

Powerful Features That Turn Filing Into Focus

Manage, generate, and track employee documents with ease. Keka brings automation, security, and visibility together, so HR spends less time chasing files and more time enabling people.

CENTRALIZED DOCUMENT REPOSITORY

Keep Every File in One Secure Place

Store employee, organization, and compliance documents within a single repository that’s easy to navigate and safer to manage. With self‑service uploads, employees can add proofs, offer letters, and forms without cluttering HR inboxes.

INTELLIGENT DOCUMENT GENERATION & TEMPLATES

Generate and Send Letters in Seconds, Not Hours

Use pre‑loaded or custom templates for offers, policies, and acknowledgements. Instantly generate, edit, and distribute documents with built‑in e‑signatures and automated confirmation workflows.

AUTOMATED WORKFLOWS

Let Workflows Do the Work for You

Route documents for approvals, e‑signatures, or acknowledgements automatically. Track progress in real‑time and free up HR capacity to focus on experience, not administration.

ORG DOCUMENT ACKNOWLEDGEMENT ENFORCEMENT

Turn Every Policy into Action with Mandatory Acknowledgements

Ensure employees don’t just receive documents – they review and acknowledge them. With enforced acknowledgements, Keka automatically tracks who’s read company‑wide policies, compliance updates, or handbooks, and who hasn’t.

HR teams gain total visibility into acknowledgements, while employees stay clear on expectations and accountability. A simple way to turn communication into confirmation.

Turn Every Policy into Action with Mandatory Acknowledgements

AUTOMATED EVENT TRIGGERS

Trigger the Right Actions, at the Right Time

Simplify document management with intelligent event‑based automation. Whenever a new organization‑wide document, like a policy, handbook, or compliance update is added, Keka automatically triggers acknowledgements or notifications to relevant employees and departments. Keep your workforce informed instantly and ensure no critical update ever goes unnoticed.

EXPIRY & VALIDITY TRACKING

Never Miss a Deadline with Expiry Alerts for Employee Documents.

Stay compliant and proactive with automated expiry tracking. Keka continuously monitors employee documents such as licenses, ID proofs, and contracts – notifying HR and employees as renewal dates approach.

ACCESS CONTROL FOR CONFIDENTIAL DOCUMENTS

Protect What Matters Most with Smart Access Controls.

Keep confidential employee and organizational documents secure with advanced role‑based permissions. Limit visibility to authorized stakeholders such as HR, finance, or management while maintaining complete transparency of access and version history.

E-SIGNATURES

Zip through approvals with built-in e-signatures!

Eliminate bottlenecks with Keka’s in-built e-signature tool. Get instant approvals and consent for documents without relying on external e-signature services.

BUILT FOR EVERYONE

Less Paperwork. More Efficiency. Total Peace of Mind.

Keka simplifies every part of document management, so HR saves time, employees stay empowered, and businesses stay compliant. From generation to governance, everything happens smoothly, securely, and without the usual back‑and‑forth.

For HR Teams:

Save hours with automated document generation and retrieval.

For Employees:

Upload and acknowledge securely anytime, anywhere.

For Businesses:

Strengthen compliance and ensure every process stays audit‑proof.

SEAMLESS INTEGRATIONS

Power Up with the Tools You Already Use.

Connect Keka Document Management with DocuSign, Adobe Sign, Slack, and email for smooth approvals and communication.
Sync effortlessly with Core HR, Payroll, Performance, and Onboarding modules or integrate with enterprise systems like SAP or Workday.

PROOF OF IMPACT

Built on Trust. Proven by Results.

Monitor document acknowledgements, pending actions, and compliance metrics through built‑in dashboards.

Oscar FX reduces hiring delays with efficient candidate management

Read case study

Hand-in-Hand slashes payroll processing time by 48 hours

Read case study

MSys Uses Keka To Regain Trust in Cloud Software

Read case study

Digitize and Secure Your Employee Documents with Keka.

Save time, reduce errors, and stay compliant - without losing a single file again.

Book Your Demo Today

Looking for a modern
HR platform?

See how Keka makes HR, payroll, and compliance effortless

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Project Services Suite Hub

One hub for every employee record. None of the chaos.

Powerful Features That Turn Filing Into Focus

CENTRALIZED DOCUMENT REPOSITORY

Keep Every File in One Secure Place

INTELLIGENT DOCUMENT GENERATION & TEMPLATES

Generate and Send Letters in Seconds, Not Hours

AUTOMATED WORKFLOWS

Let Workflows Do the Work for You

ORG DOCUMENT ACKNOWLEDGEMENT ENFORCEMENT

Turn Every Policy into Action with Mandatory Acknowledgements

AUTOMATED EVENT TRIGGERS

Trigger the Right Actions, at the Right Time

EXPIRY & VALIDITY TRACKING

Never Miss a Deadline with Expiry Alerts for Employee Documents.

ACCESS CONTROL FOR CONFIDENTIAL DOCUMENTS

Protect What Matters Most with Smart Access Controls.

E-SIGNATURES

Zip through approvals with built-in e-signatures!

Less Paperwork. More Efficiency. Total Peace of Mind.

SEAMLESS INTEGRATIONS

Power Up with the Tools You Already Use.

Built on Trust. Proven by Results.

Oscar FX reduces hiring delays with efficient candidate management

Hand-in-Hand slashes payroll processing time by 48 hours

MSys Uses Keka To Regain Trust in Cloud Software

Looking for a modern HR platform?

One hub for every employee
record. None of the chaos.

INTELLIGENT DOCUMENT GENERATION & TEMPLATES

Looking for a modern
HR platform?