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Managed Services - US

Managed multi-state payroll,
powered by a modern HR platform

Experience accurate, fully compliant payroll every pay cycle on a modern
payroll platform, with dedicated experts managing everything from
payroll processing to compliance

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WHY MANAGED PAYROLL

Trusted expertise for complex,
multi-state payroll operations

Whether you’re expanding across states, offloading payroll operations from your
HR team, or moving away from a legacy payroll platform, Managed Payroll gives
you a dedicated team to deliver accurate payroll and manage federal, state, and
local compliance with complete visibility and accountability.

The operational demands behind every payroll cycle

Recurring payroll tasks consume valuable HR and finance bandwidth
Federal, state, and local payroll regulations are constantly evolving
Manual coordination leads to delays and errors
Multiple systems reduce visibility and control

End-to-end payroll managed by dedicated experts

A named payroll team owns your monthly payroll operations
Compliance managed across federal, state, and local requirements
Consistent, audit-ready payroll processes with built-in review controls
Complete visibility and approvals on the Keka platform

MONTHLY PAYROLL CYCLE

A structured step-by-step framework
for accurate payroll delivery

Our delivery team follows a consistent operational process with defined
checkpoints, approvals, and timelines to ensure payroll is processed accurately
and on schedule.

COMPLIANCE MANAGEMENT

Every statutory requirement,
managed with precision

From every payroll run to federal, state, and local compliance, Keka helps you stay
compliant across the US through one platform and one accountable operations
team.

Federal, State & Local Payroll Taxes

Payroll tax calculation, filing & remittance

Year-end Tax Forms

W-2, W-3 & 1099-NEC filing

State Tax Registration & Setup

Multi-state employer registration

I-9 & E-Verify

Employment eligibility verification

Unemployment Insurance (SUTA & FUTA)

Federal & state unemployment tax compliance

New Hire Reporting

State-mandated employee reporting

Benefits DeductionsPayroll deduction & reconciliation

Payroll deduction & reconciliation

Workers' Compensation

Payroll integration & reporting

ACA Reporting

Forms 1094-C & 1095-C compliance

Wage Garnishments

Child support & court-ordered deductions

WHY KEKA MANAGED SERVICES

Powerful payroll software meets expert managed services

Keka eliminates the trade-offs of traditional outsourcing and pure software to give you a single, accountable partner from platform to delivery

Modern software

Legacy providers

EOR platforms

Keka Managed Services

What you buy

Software; you run operations

Software + basic service

Global employment

Modern platform + full-service US ops

US multi-state

Supported, but self-managed

Supported, but with legacy workflows

Not their focus

Yes, we run it

Works with your HRIS

Their platform only

Limited integration

Workday, BambooHR, or Keka

Delivery model

Self-serve

Ticket queues

Not a managed service

Named team, SLAs, real accountability

Frequently Asked Questions

Does Keka support payroll in all 50 states?

Yes. Keka handles federal, state, and local tax calculations for all 50 states, including multi-state employees, remote workers, and employees who move between jurisdictions.

Can Keka handle multi-state tax withholding and SUI rates?

Absolutely. Keka automatically applies the correct SUI/SUTA rates, locality taxes, reciprocity rules, and multi-state withholding requirements—no manual setup needed.

Does Keka file taxes with the IRS and state agencies?

Yes. Keka generates all required federal and state payroll filings, including Forms 941, 940, W-2, and state quarterly returns. Filing automation depends on your plan and setup.

How does Keka handle benefits like medical, dental, vision, or HSA/FSA?

Keka supports employer-sponsored benefit plans with deductions that sync directly to payroll. You can manage plan elections, track pre-tax/post-tax deductions, and ensure accurate withholding each cycle..

Can employees submit expenses and get reimbursed through payroll?

Yes. Employees can upload receipts and mileage, managers can approve them, and approved reimbursements flow directly into payroll for on-time payouts.

Looking for a modern
HR platform?

See how Keka makes HR, payroll, and compliance effortless

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Managed multi-state payroll, powered by a modern HR platform

Trusted expertise for complex, multi-state payroll operations