Leave and Working Hours Policy 2025: Karnataka
In Karnataka, innovation and industry walk side by side. From Bengaluru’s buzzing tech corridors to the manufacturing lines of Mysuru and Mangalore, workplaces across the state are shaped by both regulation and ambition.
For private sector employers, Karnataka’s labor laws are guided by the Karnataka Shops and Commercial Establishments Act, 1961, the Karnataka Industrial Employment Rules, 1961, and the Factories (Karnataka Amendment) Act, 2023. Government employees follow the Central Civil Services (Leave) Rules, 1972.
This guide simplifies every key compliance area including leave entitlements, working hour limits, overtime norms, and smart HR practices, so HR professionals can build workplaces that are both people-first and policy-aligned.
Leave Rules
Private Sector (Shops and Commercial Establishments)
| Leave Type | Entitlement | Notes |
|---|---|---|
| Earned Leave | 12 days/year | Accrues at 1 day per 20 days worked (240 days required); max 30 days carry-forward; encashable per employer policy. |
| Casual/Sick Leave | 12 days/year (combined) | Full pay; no carry-forward; lapses if unused; medical certificate required for sick leave. |
| National & Festival Holidays | 8–10 days/year | Includes Republic Day, Ugadi, Deepavali; state-notified. |
| Maternity Leave | 26 weeks (180 days) | Per Maternity Benefit Act, 1961; for women with <2 surviving children; 6 weeks for miscarriage; requires 80 days worked in prior 12 months. |
| Paternity Leave | Not specified | May be offered at employer’s discretion; no mandatory provision. |
Private Sector (Industrial Establishments)
| Leave Type | Entitlement | Notes |
|---|---|---|
| Earned Leave | 15 days/year | Max 45 days carry-forward; encashable per employer policy. |
| Casual Leave | 7 days/year | Full pay; no carry-forward; lapses if unused. |
| Sick Leave | 7 days/year | Full pay; no carry-forward; medical certificate required. |
| National & Festival Holidays | 8–10 days/year | Includes Republic Day, Ugadi, Deepavali; state-notified. |
| Maternity Leave | 26 weeks (180 days) | Per Maternity Benefit Act, 1961; for <2 surviving children; 6 weeks for miscarriage. |
| Paternity Leave | 15 days | For men with <2 surviving children; full pay; combinable with other leaves. |
Government Sector (Civil Services Rules)
| Leave Type | Entitlement | Notes |
|---|---|---|
| Earned Leave | 30 days/year | Max 300 days carry-forward; encashable per policy. |
| Casual Leave | 8 days/year | Full pay; no carry-forward; lapses if unused. |
| Half Pay Leave (HPL) | 20 days/year | Credited 10 days biannually; half pay; for medical/private reasons. |
| Maternity Leave | 180 days | For <2 surviving children; 6 weeks for miscarriage. |
| Paternity Leave | 15 days | For <2 surviving children; full pay; combinable with other leaves. |
| Extraordinary Leave (EOL) | 5 years max | Unpaid; for special circumstances. |
| Study Leave | 2–3 years | For higher studies/training; pay per CCS Rules. |
HR Actionable Tips
- Automate leave cycles: Set up leave tracking on cloud-based tools like Keka to simplify compliance across earned, casual, and maternity leave categories.
- Sick leave verification: Collaborate with accredited hospitals in Bengaluru and Mysuru for real-time verification of medical certificates within 48 hours.
- Festival flexibility: Let employees vote on optional holidays through internal surveys. Holidays like Ugadi and Deepavali often see high time-off demand—be prepared with rosters and WFH plans.
Note:
Contract workers receive equivalent leave benefits (12 days earned, 12 days casual/sick for shops; 15 days earned, 7 days casual/sick for industrial) per the Contract Labour Circular, 2010.
Working Hours Rules
Standard Working Hours
| Rule | Details |
|---|---|
| Daily Limit | 9 hours/day (shops/industrial); 10 hours/day (factories) |
| Weekly Limit | 48 hours/week (shops/industrial); 60 hours/week (factories) |
| Breaks | 30-minute break after 5 hours of continuous work |
| Weekly Off | One day off per week, typically Sunday |
Overtime Rules
| Rule | Details |
|---|---|
| Max Overtime | 90 hours/quarter (shops/industrial); 120 hours/quarter (factories) |
| OT Pay Rate | 2x regular wages |
| Approval Required? | Yes, prior employee consent |
HR Actionable Tips
- Shift management for IT teams: For shops and tech units, align 9-hour shifts with project sprints. Use integrated attendance and task systems like Jira and Keka for smoother coordination.
- Incentivize overtime: Introduce quarterly reward programs that combine 2x pay with digital gift vouchers to motivate factory workers while ensuring they don’t cross state overtime limits.
- Prioritize night safety: For units running night shifts in Bengaluru or Mangalore, implement safety training and provide rest zones, especially for women workers as per law.
Additional Provisions
- Night work for women: Not allowed between 7 PM and 6 AM unless exemptions are obtained. Employers must provide transport, washrooms, and safety protocols if granted.
- Record maintenance: All establishments must maintain updated digital or manual records for wages, attendance, leave, and overtime. These should be accessible for labor inspections.
- IT/ITES relaxations: Tech companies operating in Karnataka’s SEZs or IT parks may apply for exemptions from working hour norms, allowing for round-the-clock operations.
- Non-Compliance penalties:
- Registration lapse: ₹500 to ₹10,000 fine
- Working hours or leave violation: Up to ₹2,000 per instance
- Obstruction during inspection: Up to ₹5,000 fine or six months imprisonment
- Severe non-compliance may result in license suspension or cancellation
- Online registration: Every establishment must register with the Karnataka Labour Department within 30 days of starting operations.
- WFH on festival days: Managers can approve remote work options for non-mandatory holidays like Akshaya Tritiya or Kanakadasa Jayanthi to support work-life balance.
Got questions?
Plan earned leave (12 days shops, 15 days industrial) after project go-lives. Use a one-week notice policy to ensure teams are aligned.
Up to 120 hours per quarter with prior consent. Workers are paid double the normal rate for these hours.
These allow 24/7 schedules with flexibility. Especially relevant in Bengaluru’s tech parks where global client coverage is critical.
Leave is prorated from the date of joining. Casual and sick leave is available in full for the year in most cases.
Maintain digital records of attendance, pay, and leave. Tools like Zoho People and Keka HR help prepare for surprise inspections.
