Leave and Working Hours Policy 2025: Haryana
In Haryana, where agricultural roots meet industrial ambition, workplace regulations are evolving to meet the needs of a growing and diverse workforce. The Haryana Shops and Establishments Act governs leave and working hour norms for private-sector employees in shops, offices, and commercial establishments with 10 or more workers. For government employees, the Haryana Civil Services (Leave) Rules, 2016 apply.
This guide outlines Haryana’s leave policies, working hour rules, and compliance essentials. Whether you’re in an industrial hub like Faridabad or a tech corridor in Gurugram, understanding these norms is key to building a compliant and people-first workplace.
Leave Rules
For Private Sector (Shops and Establishments)
| Leave Type | Entitlement | Notes |
|---|---|---|
| Earned Leave (EL) | 18 days/year | Earned at 1 day for every 20 days worked. Requires 240 working days in the previous year. Up to 45 days can be carried forward. |
| Casual/Sick Leave | 12 days/year (combined) | Lapses annually. Medical certificate required for sick leave claims. |
| National & Festival Holidays | 8–10 days/year | Includes Republic Day, Holi, Diwali, and other state-notified holidays. |
| Maternity Leave | 26 weeks | As per Maternity Benefit Act, 1961. For women with fewer than two surviving children. |
| Paternity Leave | Not specified | May be granted by employers voluntarily. |
For Government Employees (Haryana Civil Services Rules)
| Leave Type | Entitlement | Notes |
|---|---|---|
| Earned Leave | 30 days/year | Can be carried forward up to 300 days; encashable on retirement. |
| Casual Leave | 10 days/year | Lapses if not used. |
| Half Pay Leave | 20 days/year | Credited biannually; available at half pay for medical or personal reasons. |
| Maternity Leave | 180 days | For up to two surviving children. |
| Paternity Leave | 15 days | Combinable with other leaves. |
| Extraordinary Leave | Up to 5 years | Unpaid leave for exceptional cases. |
| Study Leave | 2–3 years | Requires prior approval for higher education or training. |
HR Actionable Tips
- Leave alignment: Use digital HR tools to map earned leaves around seasonal production highs (private) or public administrative cycles (government).
- Medical verification: Tie up with local clinics or empaneled doctors to verify sick leave certificates and keep misuse in check.
- Festival flexibility: Offer work-from-home options on non-official festival days like Karva Chauth or Holika Dahan to ease holiday-related absenteeism.
Working Hours Rules
With Haryana’s diverse business landscape, labour rules aim to maintain both flexibility and discipline.
Standard Working Hours
| Rule | Details |
|---|---|
| Daily Limit | 9 hours/day (for shops); 12 hours/day (factories) |
| Weekly Limit | 48 hours/week (shops); up to 72 hours/week (factories) |
| Breaks | At least 30 minutes after 5 hours of continuous work |
| Weekly Off | Minimum one day per week, typically Sunday |
Overtime Rules
| Rule | Details |
|---|---|
| Max Overtime | 75 hours/quarter |
| OT Pay Rate | Twice the regular wage |
| Employee Consent | Required before assigning OT |
HR Actionable Tips
- Factory efficiency: Use digital scheduling tools to manage 9-hour daily limits and plan offs around festival dates.
- Motivate with transparency: Make overtime opportunities clear and reward consistently. It builds trust and helps retain skilled labor.
- Prioritize safety: Conduct monthly safety drills, especially for night shifts in Haryana’s industrial zones.
Additional Provisions
- Night shift for women: Not permitted between 7:00 PM and 6:00 AM unless the employer ensures safe transport, restrooms, and adequate security.
- Record-keeping: Maintain up-to-date physical or digital records of attendance, leave, wages, and overtime. These must be ready for inspection.
- IT/ITES Exemptions: Certain exemptions from working hour limits may apply to IT or ITES companies, subject to state approval.
- Penalties: Non-compliance may attract fines or legal action under the Shops and Establishments Act.
- Online registration: New establishments must register with the Labour Department within 30 days of starting operations.
- Work-from-home: Permitted on non-official festival days, if approved by reporting managers.
Got questions?
Yes, employers are advised to coordinate earned leave with agricultural cycles to support worker availability.
Yes, they receive more earned leave, additional types like half-pay or study leave, and can carry forward up to 300 earned leave days.
No, the combined 12-day entitlement must be used within the year.
Employers must maintain detailed records for leave, attendance, and overtime. Digital systems are highly recommended.
They allow flexibility in working hours for IT companies, helping them support 24/7 operations after getting state approval.
