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Step by step Talent Management Process

24 min read

In today’s hyper-competitive and increasingly global economy, organizations must embrace the strategic imperative of attracting top-tier talent, cultivating their potential, and fostering a culture of engagement to thrive.

The truth is, most organizations still grapple with talent shortages across various levels, from upper management to mid-level leadership and frontline positions. Talent remains a scarce and valuable resource, necessitating its effective management to maximize its impact.

While products, pricing, and ideas can be replicated, one factor that sets companies apart is the quality and engagement of their workforce. Talent management is a critical process that ensures organizations have the right quantity and caliber of people to fulfill both current and future business priorities. Crafting a highly effective talent management strategy demands meticulous planning and analysis.

We will explore the top talent management practices that can propel your organization forward. From sourcing and recruitment to development and retention, we will provide insights, tips, and best practices to help you harness the full potential of your talent pool. Join us as we embark on a journey to unlock the key to sustainable success through effective talent management.

What is talent management and talent management process?

Talent management is a strategic process that revolves around attracting, nurturing, and retaining exceptional individuals who possess the skills, knowledge, and potential to make a significant impact within an organization. By adopting well-crafted talent strategies, organizations can ensure they attract candidates who align with their culture and vision, bringing in individuals who not only possess the right skills and experience but also the right attitudes. These strategies also play a vital role in the ongoing development and training of employees. By investing in their growth, organizations empower their workforce to reach their personal career goals while simultaneously fostering the creation of future leaders. Moreover, effective talent management strategies contribute to achieving performance targets and retaining top-performing employees.

The talent management process encompasses a comprehensive approach to sourcing, selecting, and retaining the most suitable individuals for an organization. While the specific steps may vary depending on factors like business objectives, industry, and company size, there are core phases that remain essential in any talent management process: talent acquisition, performance management, and succession planning.

Let’s explore the key steps involved in the talent management process:

Identifying Company Needs: Understanding the business objectives, goals, and current talent pool is crucial in determining the specific talent requirements of the organization. This step involves aligning talent needs with the overall strategic direction of the company.

Workforce Planning: Collaborating with employees and stakeholders to assess the available resources and capabilities for acquiring new talent. Workforce planning ensures that the organization is adequately prepared to attract and integrate new hires effectively.

Attracting and Recruiting Talent: Developing effective recruitment strategies and processes to attract candidates who possess the necessary skills, qualifications, and cultural fit. This step involves sourcing candidates, conducting interviews, and making informed hiring decisions.

Onboarding and Orientation: Welcoming and integrating new employees into the organization through a structured onboarding program. This process provides a clear understanding of the company’s expectations, goals, and culture, setting the foundation for a successful employee journey.

Performance Management: Establishing a system for ongoing performance evaluation, feedback, and development. Regular performance assessments help recognize employees’ achievements, identify areas for improvement, and align individual goals with organizational objectives.

Succession Planning: Creating a strategy to identify and develop high-potential employees for future leadership roles. Succession planning ensures a pipeline of capable individuals who can step into key positions as needed, mitigating the risk of talent gaps and ensuring long-term organizational stability.

What is the role of hr in talent management?

Talent management plays a pivotal role in the success of organizations, and HR managers are at the forefront of driving this process. As guardians of the organization’s human resources, HRs bear the responsibility of developing and executing effective strategies to attract, retain, and nurture top talent.

They design and implement comprehensive employee development programs that encompass training, mentoring, and professional growth opportunities. HRs create an environment that empowers employees to reach their full potential. They analyze the skills and competencies required by employees at various levels within the organization and collaborate with stakeholders to provide the necessary resources for skill-building initiatives. By aligning development efforts with the strategic objectives of the organization, they also make sure that employees are equipped with the knowledge and abilities needed to excel in their roles.

By working together, they identify talent gaps and develop targeted strategies to address them. This may involve succession planning, where identification of high-potential individuals and providing them with development opportunities to groom them for leadership positions is crucial. By nurturing a pipeline of future leaders, they attain continuity and sustainability of the organization’s talent pool. However, we’ll be diving deeper into these in our next sections.

Step by Step Talent Management Process

A highly effective talent management strategy requires careful planning and analysis. Here is a look at the top talent management practices that you can adopt:

  • Align Your Talent Management Strategies To Your Organization Goals

This is by far, the most important task at hand for a successful talent management strategy. You need to have a clear understanding of your organization’s current and future business strategies. The quantity and quality of talent that you want for various roles should be driven by the business goals and strategies of your organization. For instance, Procter & Gamble shares the following view – “Business decisions and talent decisions are one.” As per a research by the Aberdeen Group, the best in class organizations are 34% more likely to connect succession management strategies with organizational strategies. For example, if a new product is launched in your company and you need to increase your sales force by a significant amount in the next few months, you would need to add the right people to this force who help you achieve this organizational goal.

  • Everyone Needs To Be Involved

Talent management is not just the responsibility of top senior management. Being a talent manager and listening to discussions of top leaders discuss strategies in closed rooms or gaining access to the same is not enough. Talent managers everywhere need to own parts of the process and serve as active members in helping to achieve talent management strategies. This is however not as easy as it sounds. Also, who really owns the process of talent management is a brimming question. Top corporate leaders, such as former General Electric CEO Jack Welch, report spending about 50 percent of their time on their people. CEO’s have got involved in recruiting top talent, mentoring and grooming high performers as well as reviewing talent pools. HR and senior leadership must work together and support each other. If the HR teams come up with new strategies , it should be analyzed and given support by top management by providing the resources, the budget and the tools necessary for its successful implementation. HR managers need to get closer to business and understand the role they play in generating revenues for their companies.

  • Creation Of Success Profiles

Whenever there is a need for recruitment, the talent managers need to know exactly what they are looking for. They need to develop clear job descriptions so that they know the skills, abilities and experiences needed from new employees. They should focus on success profiles – which are profiles designed to manage talent in relation to business objectives. As per Bersin by Deloitte, success profiling allows to quickly and accurately identify the competencies and motivations needed for successful job performance. It includes the identification of characteristics that describe the ideal candidate such as work experience, knowledge, skills, personal attributes and competencies, as well as a business focused description of performance. Such an activity allows to define what is required for an exceptional performance in a given job role.

  • Change The Way You On-Board

You should make strategic on-boarding a part of your talent management strategy. Strategic onboarding is the process of acclimating new hires to the social, cultural and work environment to new employees in a smooth and quick manner. An effective on-boarding process which makes new recruits feel welcomed is a key foundational building block to any successful talent management strategy. An onboarding process should be well planned – starting from even before the employee joins and focusing on long term engagement even after the employee has spent quite some time at the new workplace. It can be infused with activities which include highly interactive recruitment practices, realistic job previews and ensuring long term engagement and retention.

  • Succession Planning Is Key

Research indicates that organizations with a formalized succession management process have 50% lower turnover among high-performing employees. Succession planning should be a major part of your talent management strategy as your existing talent, if well engaged and productive, can hold a lot of significance in determining the future growth of your organization. You need to identify who your high performers are and develop them to help them move upward through the management ranks. A number of factors need to be considered while evaluating an employee’s potential like his career aspirations, past performance, work experience, willingness and drive to give their best every day. A formal succession management process can help companies to adequately prepare for the future and help them cope better when there are changes in leadership positions. Besides, succession planning and career management can also serve as powerful drivers of employee retention.

Talent Management Model

At the heart of successful talent management lies a comprehensive and human-centered approach that considers the entire employee lifecycle. The Talent Management Model focuses on five key stages that are fundamental to nurturing and maximizing the potential of your workforce.

  • Planning

The first stage of our model emphasizes the critical importance of strategic planning. This involves aligning your talent management strategies with your organization’s goals and objectives. By identifying the key competencies, skills, and positions needed to drive success, you can effectively chart the course for attracting, developing, and retaining top talent. Through comprehensive workforce planning and talent forecasting, you can proactively address talent gaps and ensure a robust pipeline of skilled individuals to meet future needs.

  • Attracting

In this stage, we shift our attention to attracting top talent to your organization. We recognize that talent acquisition is more than just filling positions—it’s about finding the right fit. By developing compelling employer branding, crafting targeted recruitment strategies, and utilizing diverse sourcing channels, we help you attract candidates who not only possess the required skills but also align with your company culture and values. Our aim is to create a seamless and positive candidate experience that fosters engagement and encourages the best talent to choose your organization as their professional home.

  • Developing

Once you have exceptional individuals on board, the next step is to invest in their ongoing development and growth. Our talent management model places a strong emphasis on continuous learning and skill enhancement. Through comprehensive training programs, mentoring initiatives, and career development opportunities, we empower your employees to reach their full potential. By fostering a culture of learning and providing tailored development plans, we support your workforce in acquiring new skills, expanding their knowledge, and adapting to evolving business needs.

  • Retaining

Retaining top talent is a key priority for any organization. In this stage, we address the critical factors that contribute to employee engagement and job satisfaction. By implementing effective performance management systems, offering competitive compensation and benefits packages, providing opportunities for recognition and career progression, and fostering a positive work environment, we help you create a culture that nurtures loyalty and encourages employees to stay committed and motivated.

  • Transitioning

As the business landscape continues to evolve, organizations must be agile and adaptable. Our talent management model recognizes the need for seamless transitions during periods of change, whether it’s organizational restructuring, succession planning, or employee mobility. By implementing effective transition strategies and providing support during times of change, we ensure a smooth and successful workforce transition that minimizes disruption and maximizes productivity.

Talent management best practices

  • Strategic Recruitment

While the pressure to fill vacancies quickly may be significant, it is essential to prioritize thoughtfulness and thoroughness in the recruitment process. Taking the time to carefully craft job descriptions and postings, screen applicants based on values that align with your organization, and implementing an interview process that enhances the chances of finding the right fit are vital steps in strategic recruitment. By focusing on quality rather than speed, you increase the likelihood of hiring individuals who will contribute positively to your organization’s long-term success.

  • Embracing a Holistic Talent Management Approach

To truly optimize your talent management strategy, it is crucial to adopt a broad and holistic approach that aligns with your organization’s goals, vision, mission, and values. HR professionals should not only focus on short-term needs but also consider the long-term potential of candidates. This involves assessing their skill set, emotional intelligence, and compatibility with the company culture.

  • Prioritizing the Well-being and Satisfaction of Your Team

At the core of a successful talent management strategy lies a genuine commitment to the well-being and satisfaction of your team members. Recognizing their value as the most valuable assets of your organization, it is crucial to go above and beyond in caring for their needs and fostering their growth. Rethink performance reviews as more than just an annual obligation. Foster an ongoing feedback culture that emphasizes constructive dialogue and growth. By acknowledging and accommodating the diverse needs of your workforce, you create a culture of care and create a supportive environment that attracts and retains top talent.

  • Harness Technology for Centralized Talent Management

Leveraging technology is a powerful way to streamline and centralize your talent management processes. By implementing a comprehensive talent management system, you can accurately assess, track, motivate, and reward your employees. Such a centralized system not only enhances the employee experience but also yields better results for the organization. It provides a single platform to manage various aspects of talent management, including recruitment, performance evaluations, training and development, and compensation. By collaborating with these functions, you create efficiencies, improve data accuracy, and enable data-driven decision-making.

Benefits of talent management

Adopting a strategic approach to talent management brings a multitude of advantages for both organizations and their employees. Let’s delve into the key benefits that stem from effective talent management:

Drives Innovation: Building a workforce that excels in talent management allows organizations to assemble a pool of exceptional individuals who bring diverse skills, experiences, and perspectives. This blend of talent creates an environment ripe for innovation and the generation of fresh ideas. By attracting the best talent externally and nurturing it internally, organizations position themselves favorably to push boundaries, pioneer breakthroughs, and remain at the forefront of their industries.

Motivates Employees: Demonstrating clear pathways for career progression and internal growth motivates employees to strive for excellence. When individuals witness their peers being promoted and rewarded for their accomplishments, it ignites a sense of inspiration and encourages others to seek similar opportunities for development. This positive reinforcement fosters a culture of ambition, continuous learning, and personal growth, benefiting both the individual and the organization as a whole.

Decreases Turnover: Effective talent management programs cultivate a sense of value and appreciation among employees. When individuals feel genuinely valued by their organization, they are less likely to seek opportunities elsewhere. By investing in their growth, recognizing their contributions, and offering a supportive work environment, organizations can reduce turnover rates and retain their top performers, resulting in stability and continuity within the workforce.

Enables Workforce Planning: Talent management provides a strategic lens through which organizations can anticipate and plan for the evolving needs of their workforce. By identifying high-potential individuals, developing succession plans, and cultivating a strong internal talent pipeline, organizations can proactively address leadership gaps and critical roles. This foresight allows for seamless transitions, flexibility, and agility, ensuring that the organization remains well-prepared for future challenges and opportunities.

Improves Business Performance: Extensive research indicates that organizations with robust talent management programs in place consistently outperform their competitors. In fact, a McKinsey survey conducted in 2018 revealed that an overwhelming 99% of organizations with effective talent management reported superior performance compared to only 56% of their counterparts without such programs. By strategically attracting, developing, and retaining top talent, organizations can tap into a powerful resource that drives their overall business success.

Improves Employee Engagement: A well-crafted talent management strategy focuses on leveraging employees’ strengths and aligning them with their roles. When individuals are encouraged to utilize their innate abilities and talents, their engagement skyrockets. In fact, research indicates that employees who have the opportunity to work within their strengths experience a remarkable six-fold increase in engagement. By fostering a culture that values and leverages individual strengths, organizations create an environment where employees are motivated, energized, and committed to delivering their best work.


Talent management is not just a transactional process but a strategic investment in the success and growth of both individuals and organizations. A well-executed talent management strategy not only drives organizational success but also fosters a culture of engagement, innovation, and continuous growth. Leveraging advanced tools and systems enables organizations to streamline talent acquisition, performance management, and succession planning processes. This not only improves efficiency but also provides valuable insights and data-driven decision-making capabilities, leading to more effective talent management outcomes.

By recognizing the importance of talent as the driving force behind success, organizations can secure their position as leaders in their respective industries and create a workplace where individuals thrive, and organizations flourish.


1.What are the processes common in hrm and talent management?

Talent management includes almost all key processes of HRM such as performance management, recruitment, talent acquisition, employee training and development, rewards and recognitions and so on.

2. Where does the process of talent management start from?

The talent management process basically starts with the hiring strategy followed by training, retaining and rewarding the workforce. Its also very crucial to ensure the talent management strategy is aligned with the organizational goals.

3. What’s the difference between talent management and talent acquisition?

Talent acquisition refers to the process of attracting and recruiting qualified candidates, while talent management focuses on nurturing relationships and supporting professional development. Together, they form a powerful strategy for building a skilled and motivated workforce.

4. Is talent management part of HR?

Talent management is an HR function that can assist in attracting, developing, and retaining your personnel.

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    Meet the author

    Keka Editorial Team

    A bunch of inspired, creative and ambitious youngsters- that’s Keka’s editorial team for you. We have a thirst to learn new subjects and curate diverse pieces for our readers. Our deep understanding and knowledge of Human Resources has enabled us to answer almost every question pertaining to this department. If not seen finding ways to simplify the HR world, they can be found striking conversations with anyone and everyone , petting dogs, obsessing over gadgets, or baking cakes.


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