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HRIS software for the Philippines

Keep every 201 file accurate
and in one place

HR decisions are only as good as the employee data behind them. Keka gives each employee one record. It holds personal details, employment history, documents and SSS, PhilHealth, Pag-IBIG and TIN numbers. Payroll, timekeeping, approvals and reports all use this same record.

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HRIS CAPABILITIES

Manage every employee type
across all your companies and
branches

Regular, probationary, project-based and contract employees all sit in one system.
Add a new branch or sister company without setting up a new database.

Digital 201 files

Each employee gets a digital 201 file. It holds personal details, dependents, emergency contacts, education, licenses, employment history and signed documents. HR can pull up any file in seconds.

Changes update everywhere

Update a role, branch or department once. The org chart, payroll and reports show the change right away. Nobody has to fix spreadsheets by hand.

Government IDs on every record

Store each employee’s SSS, PhilHealth, Pag-IBIG and TIN numbers with their contribution records. Every change is logged with the name of the person who made it and the time.

Multi-entity, multi-location

Manage employees across legal entities and geographies from a single dashboard, with entity-specific policies, currencies, and compliance configurations baked in, not bolted on

CONNECTED MODULES

Enter employee data once and use it in every module

Keka HRIS holds the master copy of your employee data.
Hiring, payroll, timekeeping, performance and engagement all
read from it, so your team types each detail only once.

EMPLOYEE EXPERIENCE

Let employees file and track their own requests

Employees file leave, overtime, official business and attendance corrections from their phone. They can see where each request stands, so HR gets fewer follow-up questions.

Payslips, leave balances and documents always within reach

Employees can view payslips, check leave balances and download documents HR has shared at any time.

Personal details stay accurate & available on the go

Records stay accurate because the person they belong to maintains them. HR stops correcting information that should never have been wrong.

Engagement built into the platform

Run pulse surveys and share recognition in the app employees already use for leave and payslips.

EMPLOYEE EXPERIENCE

Engagement built into the platform

EMPLOYEE SELF-SERVE

Fewer requests landing in
HR's inbox

When the basics are self-serve, HR and IT stop fielding requests they were never meant to own. Password resets, address changes, payslip downloads. Every one that employees handle directly is time HR gets back to spend on work that needs them.

MANAGER SELF-SERVE

Give managers the full picture and
employees get faster answers.

Most delays happen because the right person did not have the right information
at the right time. Keka gives managers full visibility and direct action so decisions
happen without HR in the middle.

Every request reaches the manager responsible for it

Leave, expenses, and documents are routed directly to the right person the moment they are raised.

Managers know exactly where every new hire stands

Every task, document, and system access is tracked from the moment a hire is confirmed so the manager is never caught off guard on Day 1.

Managers see their team's pulse in real time

Attendance, pending approvals, and performance milestones sit in one view so HR and managers always have the same picture.

Employees get answers faster when managers have the authority to act

Approvals, rejections, and escalations happen at the manager level within the guardrails HR has already defined.

CORE HRIS CAPABILITIES

The HR ops layer your whole company
runs on

From offers and compliance to employee data and access, everything works together to support
onboarding at every stage.

EMPLOYEE LIFECYCLE

Keep every employee timeline visible

Track onboarding, promotions, transfers, compensation updates, and exits
without losing context across teams or systems.

WORKFLOWS & AUTOMATIONS

Automations that keep HR processes consistent when you scale your teams

Standardize onboarding, approvals, reminders, and recurring workflows across
teams and locations.

GOVERNMENT RECORDS

Keep SSS, PhilHealth, Pag-IBIG and BIR records ready for review

Each employee record holds the numbers and documents government agencies ask for. Every change, approval and policy acknowledgement is logged with who made it and when.

SSS: SSS number, contribution records and related documents
PhilHealth: PhilHealth Identification Number (PIN) and contribution records
Pag-IBIG: Pag-IBIG MID number, contribution records and supporting documents
BIR: TIN, tax details, compensation records and BIR forms

ORG CHART

Every team, every reporting line, clearly mapped

A live org chart that updates the moment your structure changes. New hire, promotion, or reshuffle and it reflects immediately.

PEOPLE DATA & ANALYTICS

The people data your organisation
runs on, and the insights to act on it.

Every report, dashboard, and workforce insight starts with clean, connected employee data. Keka keeps it accurate so when you need answers, the data is readily available.

SECURITY, SCALE & RELIABILITY

Trusted by teams that
can’t afford mistakes.

SOC2

ISO 27001

GDPR

“Keka is a savior for HR. It helps HR professionals by enabling them to work smartly and get things done faster. If you are a smart HR, then Keka is definitely for you.”

Margi Upadhyay

Head HR, R for Rabbit

Workforce Planning Highest User Adoption

Frequently Asked Questions

What is HRIS software? Is it the same as an HRMS?

HRIS stands for human resource information system. It keeps employee data in one place and runs daily HR tasks like records, leave, timekeeping and approvals. Many companies in the Philippines call it an HRMS (human resource management system). Keka covers both: core employee records plus payroll, hiring, performance and learning.

Is Keka built for Philippine businesses?

Yes. Keka stores SSS, PhilHealth, Pag-IBIG and TIN details, keeps digital 201 files and runs on Philippine time. Pricing is set for the Philippine market.

Can Keka manage more than one company or branch?

Yes. You can run several companies, branches, departments and divisions from one account, each with its own leave, timekeeping and approval rules.

What can employees do in self-service?

Employees can view payslips and leave balances, file leave, overtime, official business and attendance corrections, update personal details and download documents HR has shared.

Does Keka connect HR with payroll?

Yes. Keka Payroll uses the same employee record, so salary, attendance, overtime and government contributions come from one source. Using another payroll system today? Talk to our team about your options.

Is Keka a fit for small and mid-sized companies?

Yes. Keka is used by more than 12,500 companies in over 150 countries. Philippine companies with 30 to 1,000 employees can set it up to match their size and structure.

How is Keka priced?

Pricing is based on the number of employees. Request a quote to get pricing for your headcount.

How does Keka handle regularization, promotions and exits?

Each change is recorded on the employee’s timeline. Keka updates the org chart, payroll and records, and creates the right letter, such as a regularization notice or a certificate of employment.

How is a cloud HRIS different from an on-premise system?

A cloud HRIS runs online, so there is nothing to install or maintain. HR, managers and employees can log in from any device, and updates happen automatically.

Move your 201 files and HR
records to Keka

Bring employee records, government IDs, approvals and reports into one
system. Book a demo and see it with your own company setup.

Request a Demo Take a Free Tour

Payroll Suite

HR Suite

Talent Suite

Hiring

Learning & Engagement

Perform

Project Services Suite Hub

Keep every 201 file accurateand in one place

Manage every employee typeacross all your companies andbranches

Digital 201 files

Changes update everywhere

Government IDs on every record

Multi-entity, multi-location

Enter employee data once and use it in every module

Let employees file and track their own requests

Payslips, leave balances and documents always within reach

Personal details stay accurate & available on the go

Engagement built into the platform

Engagement built into the platform

Fewer requests landing inHR's inbox

Give managers the full picture and employees get faster answers.

Every request reaches the manager responsible for it

Managers know exactly where every new hire stands

Managers see their team's pulse in real time

Employees get answers faster when managers have the authority to act

The HR ops layer your whole companyruns on

Keep every employee timeline visible

Automations that keep HR processes consistent when you scale your teams

Keep SSS, PhilHealth, Pag-IBIG and BIR records ready for review

Every team, every reporting line, clearly mapped

The people data your organisation runs on, and the insights to act on it.

Trusted by teams that can’t afford mistakes.

Margi Upadhyay

Head HR, R for Rabbit

Frequently Asked Questions

What is HRIS software? Is it the same as an HRMS?

Is Keka built for Philippine businesses?

Can Keka manage more than one company or branch?

What can employees do in self-service?

Does Keka connect HR with payroll?

Is Keka a fit for small and mid-sized companies?

How is Keka priced?

How does Keka handle regularization, promotions and exits?

How is a cloud HRIS different from an on-premise system?

Move your 201 files and HRrecords to Keka

Keep every 201 file accurate
and in one place

Manage every employee type
across all your companies and
branches

Fewer requests landing in
HR's inbox

Give managers the full picture and
employees get faster answers.

The HR ops layer your whole company
runs on

The people data your organisation
runs on, and the insights to act on it.

Trusted by teams that
can’t afford mistakes.

Move your 201 files and HR
records to Keka