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120+ Performance Appraisal Comments to Convey the Right Feedback

20 min read

Giving feedback to employees can be tough. Especially when it is negative.  

Managers often go wrong with this, leading to employees walking out of their performance appraisal meetings confused. 

It is important to communicate clearly and effectively to help your workforce understand their plus points and where they need to improve.  

Several employees also find performance reviews very off-putting. Why is that so, you ask? 

Infrequent and vague feedbacks are to be blamed.  

As per Fast Company’s survey, a whopping 74% of employees have no clue about what their managers think of their performance.  

How can employees improve when they don’t know where they lack? Or think of it this way- How will your workforce know which skills to polish further?  

Moreover, sometimes what managers say and what they mean can be totally different.  

The performance review comments listed below are simple, descriptive and effective to help in putting the right message across in every situation. 

Recommended Read:- 50+ Effective Self-Appraisal Comments with Examples

Communication 

Communication is a vital aspect of every relationship.  

A professional setup has similar rules to follow.  

Healthy group discussions and even on-on-one conversations greatly help in working with each other, with no room for miscommunications.  

Positive

  • You clearly communicate your thoughts & ideas in team meetings and conferences 
  • You have a remarkable capability of discussing difficult issues effectively and to the point 
  • You never shy away from any conversation and speak with confidence 

Scope for improvement 

  • You choose not to listen to your peers during discussions and instead put your point across first. Debates are good, but during healthy conversations, this wouldn’t be the most respectable way to talk 
  • You opt for messages/emails only even when calls are vital to understand a certain task or perspective 
  • We often find you very quiet and reserved during meetings and group discussions. Although there is nothing wrong with it as such, we would love to listen to your ideas too, even if that means sharing them through emails.  
  • Due to our collaborative culture, you are expected to engage in constructive conversation with colleagues who own a different opinion from you 

Attendance 

Being late to the office on a handful of occasions is excusable.  

However, regular late logins, uninformed leaves, and long breaks can hint at an employee’s lack of responsibility and concern about the company rules.  

Time to time feedback is important to get workers’ attendance on track. 

Positive

  • You have a remarkable attendance record with no leaves taken in the month of X 
  • We have never found you abusing paid leaves 
  • You inspire others to improve their attendance. You set an example for everyone else! 
  • You are always on time for all meetings, calls and conferences 
  • You reply to messages and emails promptly 
  • You willingly adjust your schedule to be available when ever needed. That’s a trait we love about you! 

Scope for improvement 

  • You are often late to meetings and important events. All attendees’ time is also wasted in the process as the meetings are hence forced to start late. Please be considerate towards others’ work schedules as many have other calls too lined up during the day. 
  • Your attendance record shows that you took 5 consecutive leaves without prior intimation to your manager. Though we do have a relaxed leave policy, we encourage you to inform your superiors before taking a leave, unless it for emergency/medical purposes. 
  • We found that you have taken designated medical leaves for extracurricular activities 
  • You often take long lunch breaks/several personal calls during working hours. This is delaying your submission of work. If you have any important call that is taking time, we would want you to let your manager know later.  

Teamwork 

Most departments of organizations work in a team, where people collaborate to accomplish a set of goals.  

However, not every employee is well-versed with working in a team.  

These performance appraisal comments are also helpful for freshers or introverts who have to be taught the basics of teamwork.  

Positive 

  • Your teammates consider you to be reliable, loyal and a huge support  
  • You are a great addition to the team!  
  • You are one of the most dependable people on the team 
  • Your ability to build good relations with the team members has made your team strong 
  • You promote cooperation and work with your teammates well to ensure deadlines are met 

Scope for improvement 

  • The knowledge you possess might be different from your teammates. Sharing it will only make you wiser. We suggest you do it, especially with juniors & new joinees, instead of refusing to be of help 
  • Being strong-headed isn’t bad, but trying to dominate in a team is.  
  • You submit shared tasks late, resulting in your colleague’s bad name too and the overall task getting delayed 
  • You tend to pick fights with your team members often 

Accountability 

When things go south, some employees start the blame-game, while others face the situation to cross the hurdle.  

Taking ownership of work is a quality not many possess.  

However, with regular feedback, you can help workers understand the concept and be vary of their actions.  

Positive 

  • It takes strength to admit one’s mistakes and you have that strength. You are cognizant of your mistakes & errors and also inform others when you are unable to keep a commitment 
  • You accept responsibilities and complete them on time 
  • Your trait of taking complete ownership of your work is commendable 

Scope for improvement

  • You tend to dump your mistakes on others. This only brings you a bad name 
  • Mistakes only make you human. You do not need to lie and blame the situation every time something goes wrong from your side 
  • You detach/distance yourself from a team event that isn’t going as planned and quickly switch sides to become a spectator  

Performance 

If there is one thing that truly reflects the value of an employee in a company, it is through his/her performance.  

Well-performing workers are assets for any organization that help in realizing its vision and mission. 

Tracking their performance and giving frequent feedbacks is key to improve the company’s overall health. 

Positive 

  • You achieved most of your goals this quarter. Bravo! 
  • You deliver quality work before the deadline every time. You rock! 
  • You continuously strive to increase profits, improve productivity and reach the organization’s performance targets 
  • You positively contribute to the overall performance of the company. We are glad to have you with us! 
  • Your work is always well-researched and evidence-backed, making it very valuable and factual.  
  • We love how you consistently seek opportunities to be better at what you do 

Scope for improvement 

  • You tend to miss your deadlines often. We would like to talk if there’s something affecting your work 
  • Your work doesn’t meet the company standards. We expect more from you 
  • Your work lacks detail. It is quite superficial and generic 
  • We suggest you attend more training and development programs to improve your skills 
  • We have noticed that you cherry-pick the easy tasks and keep postponing the difficult/urgent ones till the last moment when you can no longer deliver on time 
  • You haven’t achieved most of your goals this quarter 
  • Your efforts don’t seem to be aligned with the assigned tasks or even the company goals. Is there something wrong?

Creativity 

Creative minds bring the most impact. Innovation and creativity can fuel the desired results.  

However, an unhealthy and restricted work environment can negatively affect employees.  

While feedback can help the employees who shy away from using creative thinking, employers have a role to play too in ensuring the company gives enough freedom to them.  

Positive

  • You bring a heap of creativity and innovation to the table. This positively impacts our growth chart 
  • You actively participate in developing new ways of thinking to improve projects/ company performance 
  • Your out-of-the-box thinking has helped crack some pretty tough nuts 
  • You come up with some of the most creative ideas we have ever come across. Great imagination! 
  • You bring a uniqueness to the team that no one else owns 

Scope for improvement

  • You tend to follow tried and tested methods only instead of going out of the way to find innovative solutions 
  • We notice you remain silent during meetings/discussions that put your creative mind at work 
  • You back off from projects that require creative thinking 
  • We find you too afraid to take risky projects/routes. They might seem scary momentarily and you might fail too. But we encourage you to take the leap if you have faith in it 

Problem-solving skills 

Reviving lost opportunities and relationships is a highly sought-after skill.  

It translates a person’s ability to solve problems through innovative strategies and mindful thinking. 

You want to encourage employees to at least face their problems instead of running away from them. 

Positive 

  • Your unique yet practical solutions have helped the company multiple times 
  • You make solving difficult problems seem so easy! 
  • You always get your facts together, do a thorough research and find the solution to problems that most couldn’t solve 
  • You are never afraid to face a challenge 
  • You think of problems as opportunities to prove yourself. Love your perspective! 

Scope for improvement 

  • Everyone faces challenges. However, putting it on the back burner and refusing to attend to it won’t magically solve the situation 
  • We see you doing great things. But running away from problems isn’t one 
  • Sometimes teamwork works best in solving problems. We suggest you do so rather than refusing to collaborate 
  • You try to hurriedly find solutions without understanding the problem completely.  

Attitude/Behaviour 

Any person is defined by his/her attitude towards people and things in general.  

A rule-abiding, respectful and optimistic employee can help create a positive work environment. People like working with such colleagues as they also motivate others to do better. 

Positive 

  • You talk to everyone cheerfully and with respect 
  • You follow all company rules and set a good example for everyone 
  • You look for the positive in every situation 
  • You always wear a smile and are great at lightening everyone’s mood during stressful times 
  • You create an atmosphere of trust and oneness with colleagues 
  • Your positive attitude helps others stay motivated 

Scope for improvement 

  • We have seen you loitering around the office building during work hours 
  • We don’t have the Sir/Madam tags at our company but expect a certain amount of respect for superiors 
  • You don’t think about others involved in a situation before making decisions about it 
  • You can have friends at work, but cannot be partial towards them 
  • We have received complaints against you over your ill behaviour with people 
  • We have witnessed incidents where you used a language/tone that isn’t tolerated at our company 
  • We found that you have broken company protocols/rules. We don’t take this lightly 
  • You regularly interrupt people in meetings 

Customer service 

If leadership is the foundation of an organization, then customers are its building blocks.  

Keeping clients happy is paramount to any business.  

Enhancing customer experience can boost profits, increase sales and improve brand value. 

Positive 

  • Your work consistently exceeds our expectations with your clear focus on customer needs 
  • You effectively communicate with customers, understand their concerns and attend to them as your own 
  • You juggle multiple conversations between customers very well 
  • You easily deal with all types of customers 
  • You never let a customer’s negative attitude get you down. That’s the way to go! 
  • You remain calm and rational even while talking to an angry customer 

Scope for improvement 

  • Your report shows that your customer satisfaction rate is low. Joining training programs to understand solutions to customer problems is vital for you.  
  • You find it hard to deal with a difficult client 
  • You don’t listen to customers properly. It always seems like you do not care about their problems/queries and that they have done a mistake by talking to you. You must realize the company’s image that your attitude reflects. 
  • You were hardly able to solve any customer problems in the last quarter, as per the client surveys 

Management & leadership 

Leaders need compliments too! But a wake-up call as well when they are going off the rail.  

As they become a company’s backbone, guiding them to achieve their own goals too is crucial.  

Positive 

  • You treat everyone equally 
  • You lead by example 
  • You always make your team members feel comfortable in voicing their opinions and ideas without the fear of being judged or ignored 
  • You foster a culture of learning, understanding and sharing knowledge 
  • You actively listen, understand and work on solving your co-workers’/team’s problems 
  • You go above and beyond to help your team members 
  • You are always a call/message away when anyone needs you 
  • You are an asset to our company with your leadership skills 
  • You excel in motivating employees to do their best and work hard to achieve their goals 
  • You ensure the mental health of employees is not affected even during heavy workload days 
  • You always appreciate your co-workers whenever they accomplish something at work 
  • You are great at giving feedback and praises 
  • You keep your team happy and engaged. They love you 

Scope for improvement 

  • You are biased towards some of your team members. We have also received complaints regarding this. Appreciating one employee’s work and giving a blind eye to the other’s achievements will only make you a bad leader 
  • You dominate everyone in the team. You need to understand that leadership isn’t about dominating or demanding or giving orders around 
  • You try to rub your position in people’s faces when you find yourself losing in an argument/conversation 
  • You do not think long-term or plan for the future 
  • You do not understand the strength and weaknesses of your team members and hence do not assign tasks correctly 
  • You rarely appreciate anyone’s work 
  • Your team finds you intimidating due to your tone and way of talking 
  • One of the most important tasks of a leader is to secure confidential information. However, we have found that you fail to do that. You should know how much it can affect our company 

Interpersonal skills 

Interpersonal skills form an integral part of an employee’s professional toolbox.  

These combine the skills individuals possess while carrying out their everyday interactive, conversational and collaborative tasks effectively.  

Some people are born with them but they can be learned too. 

Positive 

  • You actively engage in conversations with colleagues and talk about their work & life in general 
  • You are very easy to talk to 
  • You make people feel important and appreciated 
  • You encourage others to do better 
  • You know how to put your point across in the right way without sounding rude or disrespectful 
  • You can easily adapt to various situations 

Scope for improvement 

  • You rarely sign up for any new training that might benefit you and your knowledge of your position 
  • You don’t take any feedback in a positive way 
  • You don’t consider others’ opinions during any event or discussion 
  • We have found that you choose not to spend time in building meaningful relationships with your teammates

There is a right way of doing everything. Performance review comments are no different.  

When delivered in the correct manner, they can bring the desired impact.  

Timely performance reviews add to this as they have the potential to transform employees’ productivity.  

However, regularly monitoring and keeping track of it is difficult.  

Keka’s performance review feature empowers managers to conduct performance reviews accurately and efficiently, ensuring miscommunication doesn’t hamper an employee’s growth chart. 

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    Meet the author

    Dr. Nishat Afzal

    Content Writer

    A dentist by profession and writer by choice, Nishat is the Communications Manager and Content Writer at Keka Technologies. A literature lover and a religious fan of Ruskin Bond, her magic works best in creating pieces that involve story-telling, emotional punches, facts & current affairs. If not found sewing letters together to form impactful phrases, Nishat can be seen doing RCTs, crocheting or eating to her heart's content.

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