7 Employee Appraisal Email Template

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    After the individual performance review, it’s safe to assume you have huge goals to finish the appraisal letters you’ve been meaning to write for the previous few days.

    Management and HR send an appraisal email as the final affirmation of appreciation in the process. When done right, appraisal emails benefit both employees and the organization.

    Employee appraisals are not a one-time process. After you roll out the email, let’s now ensure that the future goals are appropriately aligned through the performance management system!


    An appraisal letter is a written record of an employee’s contribution to the organization. It is a document that highlights both the strengths and weaknesses of an employee. 

    It is usually sent after the performance review of an employee and acts as a source of motivation to the workforce which ultimately leads to the success of an organization.  

    Tips to write an effective Appraisal Letter 

    Start on a positive note 

    Always start the appraisal letter with a genuine praise for the employee or employees. And remember to be specific about it as it gives an impression of close monitoring of their work. 

    Stress on achieved goals 

    Evaluate each goal and note down the praiseworthy achievements. Clearly state the most impactful goals. 

    Highlight the goals not met 

     A fair appraisal will also highlight the shortcomings of an employee. This will keep them attentive in the future and motivate them to attain all their goals. 

    Prepare constructive feedback 

    The constructive feedback should be employee specific and act as a guide for the future refence for the employee so that they can work on the improvement. 

    7 Employee Appraisal Email Samples

    Appraisal Email Sample I 

    Subject: Good News on the Way! ✨

    Hi [Employee Name],

    It gives us tremendous pleasure to have an employee like you who has pushed the company’s performance to new heights. After an assessment of your performance against last year’s [Objectives/Goals], management has decided to give you a raise of [Amount], which will be effective from [Date]. This letter serves as your final appraisal, and a copy will be forwarded to the payroll department for further action.

    The details of your revised designation, benefits, and remuneration are given below:

    • [Revised compensation details]

    We hope you will continue to work with the same level of commitment in the future. If you have any questions or concerns about ­­­­ raise, please do not hesitate to contact [HR Team/Manager].

    Once again, congratulations on your success and cheers to more good work in the future. We wish you the best!



    Appraisal Email Sample II

    Subject: Good news on the way! 

    Hi (Employee first name <space> Employee last name), 

    On behalf of the (Company’s name), we would like to extend our sincere thanks for your dedication and immense contribution to the growth of our organization. We would like to extend this appraisal letter as your performance rating for the year 20XX-20XX is (mention the rating). Your annual remuneration has been revised to (mention the amount) and will be in effect from (mention the date). The copy of the same has been forwarded to the payroll department. 

    We hope for you will continue to work with the same commitment and participate in the success of the company. 

    Once again wish you the best for your future. And for any other questions or doubts, feel free to contact the (HR team/manager). 



    (Concerned Designation and Department) 

    Appraisal Email Sample III

    Subject: Exciting news on its way! 

    Hi Jay Rathod,  

    We are thrilled to inform you that your performance and your sheer dedication has been commendable and you have become a valuable asset to our organization.  

    Our company has been an ardent supporter of the people first approach and continuing this philosophy they have decided to reward you with a 25% raise in your salary. This would be effective from 1st of March and the same has been forwarded to the payroll department. 

    We hope you will continue to work with the same dedication in your future. If you have any further doubts or questions feel free to contact the HR department. 

    Best of luck for many such future accomplishments! 


    Naina Mathur, 

    HR Manager. 

    Appraisal Email Sample IV

    Subject: Joyful news headed your way! 

    Hi Jamie Craig,  

    Our company has witnessed tremendous growth in the previous year and you have been one of the important reasons behind it. 

    We value all your hard work and invaluable contribution to the organization. Your performance rating has also grown and now reached a 5 out of 5 rating. To appreciate all your achievements, the company has decided to increase your remuneration by 30%. Your revised remuneration will be effective from January 1st 

    Keep up your good work and you are a valuable employee! 


    Jason Radcliff, 

    Head of HR Department. 

    Appraisal Email Sample V

    Subject: Great news on its way! 

    Hi Radhika Manya, 

    With regards to the review of your performance during the current appraisal period, we are thrilled to promote you as the new Assistant Sales Manager.  

    This change will be effective from 1st of March. You have exceeded all our expectations and your tremendous growth has been an example to all of us. 

    You will receive a separate email with your revised salary and benefits shortly. 

    We hope that you will continue your progress in the future. We wish you the best for your future and feel free to reach out to the HR department for any questions. 


    Jason Ray, 

    HR Department. 

    Appraisal Email Sample VI

    Subject: Performance Evaluation Results

    Dear [Employee Name],

    I am writing to share with you the results of your performance evaluation. I want to start by thanking you for your hard work and dedication over the past year. Your contributions to our organization have been invaluable, and we appreciate all that you do.

    During your performance evaluation, we identified some areas where you have excelled, specifically in [specific area(s)]. Your attention to detail and commitment to excellence have not gone unnoticed, and we are proud of the work you have accomplished.

    We also identified some areas where you can continue to develop your skills and knowledge, specifically in [specific area(s)]. We encourage you to take advantage of any training or development opportunities that are available to you, so that you can continue to grow and succeed in your role.

    Thank you for your hard work and dedication, and we look forward to your continued success in our organization.

    Best regards,

    [Your Name]

    HR Department

    Appraisal Email Sample VII

    Subject: Year-End Performance Review

    Dear [Employee Name],

    I am pleased to share with you the results of your year-end performance review. You have demonstrated exceptional skill and dedication throughout the year, and your contributions to our team have been invaluable.

    Your work in [specific area(s)] has been particularly noteworthy, and you have shown great initiative and attention to detail. We are impressed by the impact you have made on our organization, and we are confident that you will continue to excel in your role.

    We have identified some areas where you can continue to develop your skills and knowledge, specifically [specific area(s)]. With some additional training and support, we believe that you will be able to reach your full potential and continue to make a positive impact on our team.

    Thank you for your continued hard work and dedication. We look forward to your continued growth and success.


    [Your Name]

    HR Department

    Employee Appraisal FAQs 

    How to write a self-appraisal report? 

    Employees should treat self-appraisals as an opportunity to highlight their accomplishments during the year and the way they contributed in the growth of the organization. The STAR method is one of the helpful ways to write an efficient self-appraisal report: Describe the situation (S) or task (T), the action you took (A) and the results (R) you achieved. 

    What is the importance of employee appraisal? 

    Appraisal systems help in increasing the efficiency of an organization by motivating the employees to develop their potential and give their best performances. 

    How to ask the HR for an appraisal? 

    An email is generally the best way to approach the HR for an appraisal or a pay raise.  

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