Free Salary Slip Format With Sample

Free salary slip generator

Skip the manual formatting and build a compliant salary slip in minutes with our free generator tool. Enter your company details, employee information, and earnings and deductions, and it generates a ready-to-share slip you can download as PDF, Excel, or Word, no spreadsheet formulas required.

Salary slip format templates

Prefer to fill one in yourself? Start from our sample PDF and adapt it to your company’s letterhead and pay components. The same structure works whether you’re issuing it as a monthly HR document, or an employee is using it as proof for a loan application, a visa interview, or their own tax filing.

A salary slip should always carry: company name, address, and logo; the employee’s name, ID, and designation; the pay period it covers; a clear earnings and deductions breakdown; and the net payable amount, stated in both figures and words. Missing any of these is the most common reason a bank or embassy sends a payslip back for resubmission.

Key components of a salary slip

Every salary slip splits into two halves: what’s earned, and what’s taken out.

Earnings components

• Basic salary: usually 40 to 50% of CTC, and the base for calculating most other components

• House Rent Allowance (HRA): typically, 40 to 50% of basic in metro cities, 30 to 40% elsewhere

• Dearness Allowance (DA): an inflation-linked component, common in government and public-sector pay

• Special allowance: flexible component employers use to structure the rest of the CTC

• Other allowances: conveyance, medical, or education allowances, each with its own tax treatment

Deduction components

• Provident Fund (PF): a mandatory retirement contribution, typically 12% of basic from both employer and employee, tracked against the employee’s UAN

• Professional tax (PT): a state-level tax on salaried income, with rates and slabs varying by state

• Income tax (TDS): deducted against the employee’s PAN based on their declared regime and income slab

• ESI, insurance, and loan repayments: where applicable, based on wage thresholds or the employee’s own commitments

Gross pay is everything above before deductions; net pay, the amount that actually lands in the bank, is gross pay minus PF, tax, and every other deduction listed on the slip. When you’re comparing offers or checking a payslip against your appointment letter, gross pay is the number to match against your CTC discussion, and net pay is what you should budget against.

Frequently asked questions

What is a salary slip?
A document from your employer that itemizes your earnings and deductions for a pay period, and serves as proof of income for loans, visas, and tax filing.

Is a salary slip mandatory in India?
Yes. The Code on Wages, 2019, which came into force in November 2025, requires employers to issue a wage slip to every employee.

What is YTD in a salary slip?
“Year to Date”: total earnings or deductions accumulated from the start of the financial year to the current pay period.

What is DA in a salary slip?
Dearness Allowance, a cost-of-living adjustment calculated as a percentage of basic salary.

What is PT in a salary slip?
Professional Tax, a state government levy on salaried income and certain professions, with rates that vary by state.

How do I get a salary slip?
Ask your employer’s HR or payroll team, or, if you’re the one issuing them, use the generator tool above or the downloadable template to create one directly.

How do I download my salary slip from the generator?
Fill in the fields, click generate, and choose PDF, Excel, or Word from the download options. Each format keeps the same layout, so pick whichever one the person requesting it needs.