HR Assistant Job Description Template

We are looking for HR Assistants with outstanding interpersonal skills. As an HR assistant, you will be expected to assist in a variety of HR-related operations and projects.

Your role will include assisting day to day operations within the Human Resources Department.  You will be passively and actively involved in the recruitment and onboarding process by coordinating and communicating interview protocols with managers. You will also be required to coordinate with the training schedules.

A major part of your job will also include maintaining employee profiles, general maintenance, and organization of HR Records and preserving the confidentiality of information.

Responsibilities:

• Maintaining and organizing an updated database of the employees of the organization.
• Assisting and coordinating the recruitment process.
• Assisting the onboarding process for new employees.
• Maintaining and keeping a track of employee grievance redressal system.
• Assisting with the paperwork and documentation during employee termination.
• Assisting with documentation of payroll and administering employee benefits.
• Assisting in providing conflict resolution between employees and company executives regarding special permissions, benefits, and payments, etc
• Assisting in employee welfare activities such as outdoor events, internal celebrations and recreational activities.
• Maintaining necessary travel arrangements for employees travelling on office duty.

Skills and Qualifications:

• Minimum {X} years of relevant experience.
• Bachelors/ Masters degree with a specialization in HR.
• Multitasking, organizing and reporting skills.
• Exceptional interpersonal skills.
• Well versed with MS Office and SAP.

Sample Job Descriptions from Other Companies

#1 Ventrac by Venture Products, Inc.

Supports Human Resource processes in the onboarding new employees, employee profile maintenance, general maintenance and organization of accurate HR records and reports, confidentiality of information, coordinating and communicating interview protocol with Managers, professional and accurate communications and other functions as needed.

Responsibilities:

• Scheduling and coordinating appointments regarding the onboarding process including providing all necessary documents required by law.
• Provides payroll and benefits information to the new employees and the Accounting Dept in a timely manner.
• Submits employee data into our HR system.
• Provides administrative support by entering, formatting, and printing information; organizing work; answering the telephone (as a backup when needed), collaborative decision making, relaying messages etc.
• Maintains employee confidence and protects operations by keeping human resource information confidential.
• Maintains quality service to our employees to address their needs or find the answer for them and to our internal customers in a direct and respectful manner.
• Maintains technical knowledge by attending educational workshops; reviewing publications.
• Contributes to team effort by accomplishing related results as needed.
• Compile and prepare reports and documents pertaining to HR activities.

Minimum Qualifications:

• 3 years+ of working in an administrative role
• Excellent computer skills in Office Suite
• Active Listening – Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Effective communication skills to convey information effectively.
• Written Expression – The ability to communicate information and ideas in writing so others will understand.
• Critical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Time Management – Managing one’s own time to meet objectives
• Demonstrated Customer Service Skills and/or Employee Relation skills

Preferred Qualifications:

• B/A or B/S in Business with HR Concentration
• 2 years+ of HR Experience in a manufacturing environment

#2 Rembrandt Foods

The Human Resource Assistant provides assistance in a variety of Human Resource related issues and projects. Assist with hourly personnel recruiting, checking applications and prior employment. Completes the hiring process for new hires and orientation. Obtains information to understand and accurately explain the benefits package. Assists with employee training and development, communication with employees, preparing training documentation for employees, compensation analysis, unemployment issues, job descriptions and developing employees. Works in conjunction with safety coordinator on worker’s compensation issues. The Human Resource Assistant ensures consistency throughout the company in all aspects of safety to include, but not limited to policies, training and procedures.

Duties and Responsibilities:

• Assists the Human Resource Manager with everyday functions
• Maintains and verifies continued revisions needed on SOP’s
• Assists with daily HR activities in the office
• Assists with applications, checking prior employment, up-dating application spreadsheet.
• Assists with the hiring process of new hires and orientation.
• Inputs HR data into computer
• Understands benefit package for explanation purposes.
• Manages mail, filing, answering telephones
• Assists with scheduling Pre-employment physicals
• Assists with scheduling interviews for managers
• Collects, compiles and distributes daily data as needed
• Assists in the development of human resource planning models to identify competency, knowledge and talent
• Types and implements appropriate policies and programs for effective management of the people resources of the corporation
• Assists in the analysis of statistical data and reports to identify and determine causes of employee problems and provides recommendations to correct them
• Partners with employees and managers to communicate various human resource policies, procedures, laws, standards and government regulations
• Recommends new approaches, policies and procedures in order to maintain continual improvement
• Assists with wage data, verifying employment, garnishments, job descriptions, employee relations, unemployment claims and staff meetings
• Understands and interprets company, state and federal human resource policies and procedures

Backup:

• A trained designee will be appointed by management to cover for absences or vacancies; refer to Rembrandt Foods site-specific facility back-up matrix on file.

Knowledge, Skills and Abilities:

Required:

• Bilingual: Spanish
• 3 years’ experience in human resources or a related field
• Knowledge and understanding of human resource laws
• Ability to read, understand and effectively communicate information through writing and speaking so others will understand
• Ability to lead, offer ideas and direction, teach and coach others
• Strong problem resolution skills and the ability to effectively respond to questions, concerns and complaints from department leaders, internal customers and employees
• Ability to define problems, collect data, establish facts and draw valid conclusions
• Attention to detail
• Multitasking and organizational skills
• Independent Self-Starter/Team Player
• Computer Skills-Word, Excel, Outlook, PowerPoint, Access, Internet
• Mathematical Skills: Logical/Analytical, Percentages, Fractions, Moderate Algebra
• Communication Skills-Advanced English: speaking, writing and reading
• Excellent public relation skills and phone etiquette
• Have public relation skills and phone etiquette skills

Preferred:

• Experience using an HR information system

Equipment:

• Office equipment: fax, copier, computers, printers, telephones, handheld radio, calculators
• The company issued Safety and GMP PPEs and apparel and hand tools

Universal Expectations:

• Follows all Safety, Biosecurity, Environmental, and Animal Welfare Procedures
• Ensures compliance with and follows all OSHA and REI safety regulations and procedures
• Ensures that all care is provided with respect to customer, client and co-workers’ rights
• Ensures a safe and clean work environment
• Maintains confidentiality
• Adheres to work schedules in completing and performing assigned tasks
• Takes appropriate action to ensure the integrity and sustained certification of the SQF system.
• Responsible for reporting and taking any necessary action to prevent food safety and food quality problems from occurring.
• Responsible for following and enforcing procedures outlined in the Food Safety Plan and the Food Quality Plan and any other programs that support the SQF system and other 3rd party audits
• Performs other tasks as assigned
• EEO/AA and Drug-Free Employer

#3 Majestic Terminal Services, Inc.

Our Company is in search of an experienced Junior HR Generalist who will be responsible for applying business knowledge and human resources expertise. He or she will assist in providing a wide range of HR support and advice. The successful candidate will play a key role in the success of the organization by offering guidance on recruitment, terminations, performance management, employee relations and HR best practices while facilitating a positive relationship between personnel and senior management.

• Complete special projects by clarifying project objective; setting timetables and schedules; conducting research; developing and organizing information; fulfilling transactions.Implement and administer employee policies
• Provide high-quality advice and service to management on daily employee relations and performance management issues
• Support the HR department in implementing programs to help improve the employee experience
• Offer proactive recruiting assistance
• Maintain ongoing relationships with employment agencies to ensure the selection of the most qualified candidates
• Identify ways to improve policies and procedures
• Prepare termination and severance letters
• Working knowledge of employment laws and regulatory standards
• Develops human resources solutions by collecting and analyzing information; recommending courses of action.
• Bachelor’s Degree in Industrial Relations, HR or Business Management or related field
• 3 – 5 years performing related employee relations work

Source: indeed.com