Staffing Coordinator Job Description Template

Table of Contents

    The Staffing Coordinator is responsible for overseeing a company’s staffing operations and ensuring that employment laws are followed. This role involves working with the Human Resources department to find the right people for open positions, as well as assisting in the screening and hiring process. Additionally, the Staffing Coordinator helps to plan and carry out orientation and training programs for new employees.

    About the role

    A staffing coordinator handles every organization’s needs, including recruitment and staffing activities. They work closely with the hiring managers, screen candidates, conduct interviews, and help in the onboarding process. The staffing coordinator job description also includes administrative tasks like keeping employee records and ensuring compliance with labor law and company policies. Staffing coordinators are important to maintaining an engaged, efficient, and competent work culture. 

    Job Brief 

    Our organization seeks an efficient and competent staffing coordinator for hiring and onboarding processes. The person will also be required to ensure compliance with various organizational laws. The coordinator should have excellent communication skills and should be able to build relationships with external vendors and employees. The aim is to have a smooth onboarding, recruitment, and other tasks like creating work schedules, preparing daily staffing reports, etc., with maintaining a friendly and supportive atmosphere in the company.

    The staffing coordinator’s salary in our organization follows the industry norms. If you are willing to work with us, please take the next steps, and we will be happy to work with you.


    • The staffing coordinator will oversee the staffing requirements of the company.
    • Will participate in the screening and hiring processes.
    • Will be expected to Coordinate with different recruiting agencies to fill all vacancies on time.
    • Oversee all the procedures after hiring, like legal documents, etc.
    • The coordinator should also be able to take care of or assist with all the orientation and training.
    • The work schedules should be handled by allocating positions and shifts to employees.
    • Will be responsible for time off requests and timekeeping.
    • The staffing coordinator’s duties include ensuring compliance with external and internal laws and regulations.
    • Staffing duties include Working with the payroll department to ensure the right employee compensation is followed.
    • Regular submissions of staffing operations reports and preparation will be expected.

    Requirements and skills 

    • BA in Human resources, Business administration, or a similar field.
    • Prior experience as a staffing coordinator or a similar role.
    • Should know legal regulations, i.e., visa procedures, equal employment opportunity, etc.
    • Should have some experience in planning and execution of HR activities like hiring and onboarding.
    • It is recommended for a staffing coordinator know staffing procedures, policies, and best practices.
    • The candidate should have leadership and organizational skills.
    • Excellent communication skills combined with interpersonal skills are a necessity.
    • Should be a trustworthy person to handle confidential information.
    • A certification in ASA credentials or similar certifications will be preferred.

    Frequently Asked Questions 

    1. What does a Staffing Coordinator do?

    A staffing coordinator is a part of the Human Resources team in an organization who assists and supervises all staffing needs for recruitment, onboarding, and managing work schedules. The job description of a staffing coordinator entails developing and implementing staffing solutions, recruiting and onboarding new employees, preparing staffing reports, and managing work schedules and payroll processes.

    2. What are the key responsibilities of a Staffing Coordinator?

    The main responsibilities of a staffing coordinator are to plan, organize and implement staffing plans. The staff coordinator’s job description also is to understand the staffing needs and act accordingly. They are required to work with different staffing agencies and help with the screening and onboarding of candidates. They should be proactive and competent to work in a dynamic work environment.

    3. What skills are important for a Staffing Coordinator?

    The skills required for a staffing coordinator are good organizational skills combined with interpersonal and excellent communication skills. The person should be able to manage people and can work with cross-functional teams. 

    4. What qualifications are typically required for a Staffing Coordinator position?

    The staffing coordinator should have a diploma in a similar field. Having experience as a staffing coordinator is preferred. The candidate should posses excellent communication and interpersonal skills. Literacy in Microsoft Office should be there. The staffing coordinator is expected to work independently and as part of a team.

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