Recruitment Assistant Job Description Template

Table of Contents

    An ideal candidate for the role of Recruitment Assistant should have excellent organisational skills and the ability to handle multiple tasks simultaneously. In this role, the professional will be responsible for assisting with the hiring process, including researching potential candidates, scheduling interviews, and maintaining up-to-date job postings. Strong communication skills, both written and verbal, are essential for success in this position.

    Recruitment Assistant Job Brief

    We are looking for a Recruitment Assistant to manage a variety of tasks related to hiring. This role involves setting up calls and interviews, maintaining an applicant database, and assisting with administrative tasks. The ideal candidate should be able to multitask and be highly organised, with experience using databases and recruitment tools. They should also have the ability to communicate effectively with candidates and be skilled at finding suitable candidates for open positions.

    Roles and Responsibilities of Recruitment Assistant

    • Write job descriptions and post open positions on relevant websites and job boards.
    • Assist with reviewing applications and resumes to identify potential candidates.
    • Schedule interviews with potential hires and hiring managers.
    • Conduct reference and background checks for qualified candidates.
    • Maintain recruitment metrics and produce reports for the HR department.
    • Discuss job offers with qualified candidates.
    • Assist with administrative tasks related to the hiring process.
    • Work with hiring managers to ensure job requirements are clearly defined and met.
    • Answer questions from candidates and provide guidance throughout the hiring process.
    • Stay up-to-date with the latest recruitment trends, tools, and strategies.
    • Help with other administrative tasks related to hiring, such as filing and organising documents.
    • Keep the recruitment database up-to-date and track candidate progress.
    • Assist with the onboarding process for new employees.
    • Develop creative hiring plans and campaigns to attract top talent.
    • Work with the HR department to ensure compliance with labour laws and regulations.

    Recruitment Assistant Requirements

    • A bachelor’s degree in a relevant field, such as Human Resource or Business Administration.
    • A minimum of three years of experience in recruitment or HR-related roles.
    • Proven experience in recruiting for entry-level and senior-level positions.
    • Excellent communication and organisation skills.
    • The ability to multitask and prioritise tasks according to their importance.
    • The ability to work with minimal supervision.
    • Proficiency in Microsoft Office applications, such as Word and Excel.
    • Knowledge of recruitment software and tools.
    • Understanding of labour laws and regulations.
    • A strong sense of professionalism and discretion.

    Frequently Asked Questions

    1. What are the main responsibilities of a Recruitment Assistant?

    A: The main responsibilities of a Recruitment Assistant include posting job advertisements, sourcing and screening resumes, conducting initial candidate assessments, scheduling and coordinating interviews, assisting with candidate communication, maintaining recruitment databases and records, and providing general administrative support to the recruitment team.

    2. What are some certificates that may be helpful for a recruitment assistant?

    Certificates such as the Professional in Human Resources (PHR) and the Society for Human Resource Management Certified Professional (SHRM-CP) can demonstrate knowledge and expertise in the field of human resources.

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