Project Coordinator Job Description Template

Table of Contents

    A project coordinator helps the management team by supporting the project manager with different administrative tasks. A project coordinator is an important part of the management team. Project coordinators also manage the project teams and handle all communications regarding the project. They also communicate with the stakeholders updates about the project and help with resource availability. They also manage the supplies needed by the team.


    This Project Coordinator Job Description Template serves as a standardized document outlining the key responsibilities, qualifications, and expectations for individuals applying for a project coordinator position within an organization.

    Job Brief

    Looking for an experienced dynamic project coordinator to join our top-tier organization. The ideal candidate must have strong experience in independently managing all aspects of the project to ensure successful delivery of scope within budget and timelines. Experience in interacting with multiple teams and creating status reports for Senior Leadership is a pre-requisite for this role.  

    Project Coordinator Roles and Responsibilities 

    • The main role and responsibilities of a project coordinator are to monitor the project’s progress.
    • Should be able to Create status reports for the project manager, the rest of the team, and stakeholders is one of the project coordinator’s roles.
    • Must Schedule client and stakeholder meetings as one of their responsibilities.
    • Help the team in getting the resources required to reach their goals and stay within budget.
    • Manage all the documents like the project plan, scope of work, budget, and schedule according to the project manager.
    • The project coordinator should also take care of bookkeeping and billing.
    • Help the team members to implement risk management strategies.
    • Providing easy access to invoices, contracts, reports, or other financial documents by organizing them is also one of the project coordinator’s responsibilities.


    • Should have a bachelor’s degree or in a related field.
    • Should have work experience in the same field or any relevant field.
    • Excellent communication skills, both verbal and written.
    • Should be able to work as part of a team as well as individually.
    • Should follow strict timelines.
    • should be aware of project management concepts and tools.
    • Excellent knowledge of Microsoft Office.

    Frequently Asked Questions

    1. What does a Project Coordinator do?

    A Project Coordinator assists in the management and execution of projects, ensuring that all aspects are organized, tracked, and completed on time and within budget.

    2. What are the duties and responsibilities of a Project Coordinator?

    Duties include scheduling meetings, updating project timelines, coordinating resources, communicating with stakeholders, and maintaining project documentation.

    3. What makes a good Project Coordinator?

    A good Project Coordinator is highly organized, detail-oriented, an excellent communicator, and proficient in project management software.

    4. Who does a Project Coordinator work with?

    A Project Coordinator works with project managers, team members, clients, and various stakeholders to ensure smooth project execution and delivery.

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