HR Dashboards : Examples and Best Practices

An HR dashboard is a business intelligence tool that empowers HR professionals to optimize their operations.

It usually includes a visual display of all key metrics or operations for ease of understanding.

This analytics-driven platform integrates various HR process to give information on:

1. Talent acquisition and onboarding metrics (like time to hire, cost to hire, recruiter performance etc.)
2. Performance and attendance tracking (like Organizational and employee level goal updates)
3. Payroll Metrics (like compensation and benefits overview with predictive analytics)
4. Time and attendance metrics (like on time arrivals, work from home, overtime etc.)

As a result, HR dashboards serve as a powerful tool for getting a bird’s eye view of organizational progress. Through their visual tools like pie chart and bar graphs, they allow for a deeper investigations into the gaps of HR processes.

Why Should You Use an HR Dashboard?  

HR dashboards offer significant advantages that your HR department should consider implementing promptly.

If they haven’t already.

Here are some of the top benefits:

1. User-friendly Interface: Designed for easy navigation, HR dashboards present complex data in a visually appealing and accessible format.
2. Customization Options: Businesses can personalize their HR dashboards to display relevant data, supporting diverse needs and data democratization efforts.
3. Streamlined Reporting: HR dashboards facilitate easy report creation and automated distribution, ensuring stakeholders receive timely updates.
4. High-level Tracking: Offers comprehensive summaries of crucial information, enabling efficient monitoring.
5. Enhanced Decision-Making: By improving information accessibility, HR dashboards contribute to more effective and data-driven decision processes.

Dashboards for HR 

Here are some curated HR dashboards for you.

Discover how people analytics teams and HR professionals are using trusted metrics to inform leadership decisions and address key human capital challenges.

Payroll Dashboard

Compliance automation dashboard

Payment & Filing Automation :

Automate your statutory filings and compliance automation- like clockwork. Streamline TDS, PT, PF and ESI filings.

Declaration Summary:  

Let employees view their tax-saving investments and payable tax. Ensure accurate tax calculations throughout the financial year.  

Expense management dashboard

Expense Summary  

View total expenses by category and employee. Quickly identify spending patterns and make informed budgeting decisions.

Expense Analytics

Analyze expense trends over time and across departments. Gain insights to optimize spending and improve expense policies.

Pending Expense View

Track submitted expense reports and their approval status. Stay informed about reimbursement timelines and manage personal finances effectively.

Compensation management dashboard

Compensation Planning

Track departmental budget increases. Adjust allocations based on real-time data to optimize resource distribution.

Comparing Compensation Costs

Monitor planned vs. actual compensation expenses. Identify discrepancies to refine budgeting and forecasting accuracy.

Compensation Analytics Dashboard

Analyze pay trends across departments, locations, and job titles. Make data-driven decisions to ensure competitive and equitable compensation.

Loans & advances management dashboard

Organizational Level View of Loans

Analyze company-wide loan trends and track total loan amounts disbursed. Identify departments with high loan requests to inform financial planning and policies.

Admin Approval for Loan

Monitor pending employee loan requests. Check real-time update of the loan recovery details and approve or reject them efficiently.

Employee Dashboard View 

Let employees track their loan status, repayment schedule, and outstanding balance at a glance.

Employee finance management dashboard

Salary Timeline

Let employees review their salary changes over time.

Salary Details 

Let employees access comprehensive breakdown of salary components. Understand individual earnings structure and deductions.

Tax Declaration

Let employees submit and manage income tax declarations and add related proofs efficiently.

Download Pay slips

Let employees generate and access monthly  pay slips instantly to review their salary breakdown.

Form 16 & Form 12B

Let employees download annual tax statements for filing return with readily available official documentation.

 Organizational Analytics Dashboard 

Attrition Analysis Dashboard

Monitor attrition rate and employee turnover trends to identify key factors driving it. Use insights to implement targeted retention strategies.

Headcount Demographics Dashboard

View workforce composition across various demographic categories including gender, age, worker type and experience.

Growth, Exit, Retention Rate Dashboard

Track hiring, departure, and retention metrics over time. Evaluate organizational health and adjust talent management strategies to optimize workforce stability.

Time and Attendance HR Dashboard 

Employee self-service dashboard

Team Calendar View: View your team’s schedule at a glance. Plan collaborations and meetings efficiently.

Employee Leave Summary

Let employees check their leave balances and history at a glance. Let them apply and track leave status.

Leave Balance 

Let employees check their current leave balance for different leave types to plan their time off effectively.

Organization-wide dashboard

Organizational View of Employee Login Summary

Track organization-wide employee login patterns and trends. Identify peak usage times and potential security concerns.

Employee Lifecycle Dashboard

Get a snapshot of employee lifecycle events like pre-boarding, exits, probation and onboarding. Take timely actions on critical milestones.

Organizational Leave Request Tracking 

Manage and approve employee leave requests efficiently. Analyze leave patterns to optimize workforce planning.

Live Tracking Attendance 

Get a real-time snapshot of who’s present, absent, or on leave. Make informed decisions about resource allocation and workload distribution.

Shift board for dynamic shift scheduling 

Create and modify shift schedules with drag-and-drop simplicity. Ensure optimal coverage and respond quickly to changing staffing needs.

Leaderboard 

Identify top performers in attendance and work hours. Recognize punctuality and address excessive overtime trends.

Hiring and Recruitment Dashboards 

Applicant tracking system dashboard

Candidate Pipeline

Track progress through all hiring stages. Identify bottlenecks and optimize recruitment funnel efficiency.

Interviews Dashboard

Monitor upcoming and completed interviews. Assess interviewer workload and candidate evaluation timelines.  

Employee Interview Scorecard

Evaluate candidates consistently across key competencies through a scorecard. Make data-driven hiring decisions based on standardized assessments.  

Hiring Insights   

Track average time from offer to joining. Identify roadblocks in the onboarding process to streamline hiring.  

Offer letter management dashboard

Active Job Information

Analyze salary trends, budget allocation, and hiring funnel metrics. Track recruiter performance and candidate sources to optimize your hiring process.

Employee onboarding and preboarding dashboard

Employee Joining Day

Track new hire arrivals and initial onboarding tasks. Ensure a smooth first-day experience by monitoring orientation schedules and welcome activities.

Employee 90 days Onboarding

Monitor new employee progress through their first 90 days. Identify completion rates of training modules and integration milestones to optimize the onboarding process.

Document & Asset Management 

Onboarding Documentation Dashboard

Track and manage new hire paperwork efficiently. Ensure compliance through close monitoring.

Employee Document Dashboard

Let employees access and upload personal documents securely. Stay informed about document expiration dates and renewal requirements.

Performance Management Dashboards 

360 Degree Review Dashboard

1:1 Meeting Summary

Monitor key discussion points and action items from individual meetings. Ensure follow-through on commitments and track progress over time.

360 Review

Gather comprehensive feedback from multiple stakeholders including employee peers, manager and self-review.

Review Goals  

Set, track, and evaluate employee performance objectives. Align individual goals with organizational priorities for targeted growth.

360-degree review analytics

Analyze multi-source feedback data to identify trends. Make data-driven decisions for employee development and organizational improvement.

Employee Rating Scales  

Categorize employees based on performance metrics. Implement targeted strategies for each group to optimize workforce potential.  

2. OKR management dashboard 

• Individual-focused goal system

Set and track personalized employee goals. Monitor progress and alignment with company objectives.

• Cascaded Goals

Align team and individual goals with organizational objectives. Visualize goal hierarchy and interdependencies across the company.

 Employee Engagement Dashboards 

1. Social Wall Dashboard

• Employee Profile 

Let employees engage through personal social walls. Let them showcase your professional journey, and personal interests and praise/interact with other employees.

• Candidate Profile 

Let your candidates access all required information with one dashboard including hiring and offer release updates, onboarding tasks etc.

2. Helpdesk dashboard

• Employee Helpdesk Dashboard

Monitor the TAT of managing employee support requests. Check ticket status, open tickets, SLA and top HR ticket resolvers.

3. Pulse survey dashboard

• Employee Engagement Score

Track overall workforce satisfaction. Identify areas for improvement to boost morale and productivity.

• Employee Engagement Metrics

Analyze key engagement metrics across the organization. Pinpoint areas for improvement to boost employee satisfaction.

• Filter by Department

Compare engagement levels across different departments. Target interventions where they’re needed most.

• Pulse Survey Participation Dashboard

Monitor pulse survey completion rates. Encourage participation to ensure comprehensive feedback.

• Pulse Analytics and Reports

Generate in-depth insights from survey data. Develop data-driven strategies to enhance workplace culture.

HR Dashboards Vs HR Reports  

HR dashboards and HR reports are crucial for effective HR management.

Both enable informed decision-making by providing insights into the organization.

Afterall, making strategic HR business decisions is not possible with deep insight into the organization.

Let’s explore the key distinctions between HR dashboards and HR reports.

HR Dashboards	HR Reports
Provide real-time, at-a-glance visual summaries of key HR metrics Typically visual, with charts, graphs, and key performance indicators Focus on current and near real-time data Often interactive, allowing users to drill down into data Updated continuously or very frequently Easily customizable to show different metrics or data views	Offer detailed, in-depth analysis of specific HR data and trends Usually text-based documents with tables, charts, and explanatory narratives Often cover specific time periods (e.g., monthly, quarterly, or annual) Generally static, presenting fixed information Generated periodically or on-demand Usually follow a standardized format with less frequent customization

Experience live HR dashboards and reports with Keka

HR Dashboard Best Practices

Effective use of HR dashboards is critical for any organization seeking to track its performance and pinpoint areas for improvement.

Here are some best practices for HR Dashboard adoption:

1. Begin with a focused approach

Avoid overwhelming your team by attempting to create an exhaustive set of reports.

Instead, adopt a strategy that starts with a broad perspective and gradually narrows down to extract meaningful insights from the dashboard.

2. Maintain focus and relevance

Avoid the trap of creating a single, all-encompassing dashboard.

Attempting to satisfy every stakeholder’s requirements with one overloaded interface often leads to reporting on irrelevant data.

Go for Purpose-specific dashboards provide each user group with relevant information.

3. Stay current and responsive

Your dashboard must be updated in real-time for enabling, data-driven decisions. Keeping it current is a data problem before it is a dashboard problem, since the numbers usually sit across payroll, attendance and recruiting systems, reporting tools like Coupler.io handle the scheduled syncing so the view refreshes without anyone exporting anything.

Why Choose Keka for Your Dashboard Needs?

Keka HRMS offers comprehensive HR dashboards with AI powered features that provide real-time visibility into key workforce metrics.

• Customizable dashboards to suit specific organizational needs
• User-friendly interface for easy data interpretation
• Integration with all HR modules for seamless data flow
• Advanced analytics capabilities for deeper insights
• Strong data protection to safeguard sensitive HR information.
• Adapts to growing organizational needs and data volumes.

FAQs

1. What are the main functions of an HR dashboard? 

• Advanced analytics capabilities: leverages sophisticated technology to uncover hidden patterns, predict trends, and measure the effectiveness of HR initiatives.
• Enhanced decision support: Empowers HR professionals to make well-informed, strategic decisions based on concrete evidence.
• Strength and weakness assessment: Aggregates crucial metrics that reflect organizational performance, enabling quick identification of both strong points and areas needing improvement.
• Increased organizational transparency: Provides decision-makers and stakeholders with a comprehensive overview of the organization’s current state and activities.

2. What are the key points to consider while choosing an HR Dashboard? 

When choosing an HR dashboard, several key points should be considered to ensure it meets your organization’s needs effectively:

• Data integration capabilities
• Customization options
• Intuitive design for easy navigation
• Real-time updates
• Security and Compliance
• Analytical capabilities
• Reporting functions
• Scalability
• Integration with other HR tools
• User access controls