HR Clerk Job Description Template

Table of Contents

    HR clerk is an essential part of a human resource department within an organization. The HR clerk is responsible for helping with recruitment activities, managing employee records, coordinating training, manage administrative clerk duties if required. They are a valuable resource for employees by providing information on HR benefits and policies, being positive, and efficiently contributing to the organization.

    About the Role

    An HR clerk provides administrative support to the human resources department by managing employee records, processing paperwork, assisting with recruitment efforts, coordinating and scheduling training sessions, responding to employee inquiries, and performing other administrative tasks as assigned.

    This role involves strong organizational and communication skills, attention to detail, knowledge of HR policies and procedures, and proficiency in HR information systems and databases.

    Job Brief

    We seek an ambitious and hardworking individual to join our Human Resources department. As a human resource HR clerk, you will be responsible for everyday functions like publishing job advertisements on different portals. The HR clerk will also be responsible for organizing training sessions for the employees as per the human resources job description. The candidate should understand the company’s policies and procedures to excel in this job. Verification and updation in the new joiners’ records database will be an important task to take over.

    Responsibilities:

    • Should be able to manage the onboarding process as part of an HR clerk job description. 
    • Making a detailed job description for available vacancies in the organization.
    • Conduct interviews offline or online for the candidates.
    • Arranging training programs for new hires.
    • Assisting in the onboarding process if needed by the team members.
    • Making the new hires get familiar with the company policies.
    • The candidate must also maintain candidates data in the Hr database.
    • Keeping attendance records of all employees.
    • Verification of employees’ documents and then organizing them accordingly.
    • The candidate should also prepare productivity reports for the employees weekly.
    • Addressing all queries and questions of all employees.
    • Collaboration with different teams and administrative tasks should be handled whenever needed.
    • Maintaining budgets and expenses of all the departments.

    Requirements:

    • High school diploma or equivalent; additional education or certification in Human Resources will be a plus.
    • Proven work experience as an HR Clerk or in a similar administrative role.
    • Familiarity with HR software and systems; experience with HRIS (Human Resources Information Systems) is preferred.
    • Strong attention to detail and excellent organizational skills.
    • Proficient in using MS Office applications (e.g., Word, Excel, PowerPoint) and comfortable working with spreadsheets.
    • Excellent verbal and written communication skills.
    • Ability to maintain confidentiality and handle sensitive information appropriately.
    • Strong interpersonal skills and the ability to work effectively in a team-oriented environment.
    • Knowledge of labor laws, regulations, and HR best practices is advantageous.

    Frequently Asked Questions

    1. What are the primary responsibilities of an HR Clerk?

    The primary responsibilities of an HR clerk are to source candidates, conduct interviews, prepare payroll documents, maintain candidate data in the database, answer all employee’s questions, and resolve issues. Their responsibility is also to keep employee records and perform administrative duties. The HR clerk should be able to collaborate with different departments and work with the team members efficiently.

    2. What qualifications are typically required for an HR Clerk position?

    The qualifications required for an HR clerk job are to have some experience in an HR role or similar. The candidate should be computer literate and should have excellent communication skills. The requirement also includes the candidate having administrative skills, team spirit, and a desire to learn and excel.

    3. What role does an HR Clerk play in employee performance evaluation processes?

    It is part of an HR clerk’s job to store and record employee evaluation records for compliance purposes, including follow-ups and collection of employee feedback, which is an important role of an HR clerk. They are the overseer of candidates onboarding to the last exit processes. 

    4. How does an HR Clerk assist with employee training and development initiatives?

    An HR clerk manages employee training and development initiatives by designing programs, ensuring attendance, and maintaining training records. They also organize workshops and seminars and gather feedback from employees to understand the effectiveness of the training. HR clerks also arrange materials for training and communicate opportunities for personal development to employees.

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