HRMS ROI Calculator

Estimate the ROI of your HRMS instantly through a Smart Analysis.

Image Description

Enter days spent on these HR activities per month in the icon

Headcount of your organization?

HR Admin Activities

Payroll Admin and

Hiring and Onboarding New Employees

Employee HR Queries per Month

Average No. of Employees
Onboarded per Year

Employee Satisfaction


Data Accuracy Increase


Analytical Decision Making


What is an HRMS ROI Calculator?

In businesses, Human resources are vital for seamless operations. Despite this, many businesses still rely on outdated paper-based methods for tasks like payroll and administration, consuming significant time and effort.

Adopting a capable HR management software (HRMS) can streamline various HR processes, including recruitment, employee management, payroll, and performance management.

Measuring the ROI of any business process or tool is crucial. This is especially true for the HR department, which directly manages a company's most valuable asset— its people.

An HRMS ROI (Return on Investment) Calculator evaluates the financial benefits and returns of implementing an HRMS software or system. It is a tool specifically designed to calculate the potential gains for an organization.

The ROI Calculator for HRMS involves inputting various financial and non-financial factors to estimate the return on investment over a specific period.

After all, we all need to ensure we trust the software we’re betting on!

Why should You Use It?

An HRMS ROI calculator is a valuable tool for organizations looking to make data-driven decisions about HRMS adoption or upgrades. It empowers decision-makers with the information needed to justify investments, optimize processes, and drive overall organizational success.

The reality is that technology can save businesses money, boost productivity, and improve employee-employer relations. If you want to understand the benefits to their fullest, it’s crucial to always calculate the ROI before implementing new software.

An image of a key and text saying Key Advantages
Time tracking integrated with Payroll

Monitor Costs

Calculate workforce hours spent on manual operations such as payroll and onboarding. This cost analysis distinguishes time spent on manual and automated tasks, revealing potential savings from HR software.

Manage employee skills and create a culture of learning

Time Savings

By using a systematic approach to assess potential benefits and costs, organizations can save time and resources on manual repetitive HR tasks. The calculator provides a structured framework for decision-making.

Time tracking integrated with Payroll

Improved Productivity

The right software solution enhances HR productivity. For example, Keka, provides a paperless record-keeping system, employee self-service features, and more, resulting in significant time savings. The crucial aspect is assessing the value of the saved time.

Manage employee skills and create a culture of learning

Risk Assessment

The calculator allows organizations to assess and manage risks associated with HRMS implementation. It helps in identifying potential challenges and uncertainties that could impact the expected returns, enabling proactive risk management strategies.

Time tracking integrated with Payroll

Minimizing Manual Errors

Manual data input is not only tedious but prone to errors. Even minor mistakes in payroll data compilation can result in significant costs. The right HRMS Software can prevent such errors.

Manage employee skills and create a culture of learning

Strong Recruitment

Managers often find recruiting time-consuming and frustrating. Streamlining this process through effective HR software is crucial, as it can enhance efficiency and drive ROI.

Simple ROI Calculator

Opting for a capable HRMS can lead to long-term cost savings. Many HRs mistakenly believe that choosing the most affordable HRMS option will result in long-term savings. The reality is far from it. Let's explore a few quick instances to understand how Keka's HRMS ROI calculator works.


Payroll & Compliance Related Costs

Imagine you're an HR executive handling payroll for thousands of employees.

Without a well-equipped and integrated payroll system, you could spend up to 20 hours on payroll processing, involving various steps.

  1. Integrating time tracking, leave management, and employee expenses directly influences payroll processes.
  2. Salary breakdown
  3. Employee tax declarations, investment proof checks, and deductions
  4. Annual compliance such as filing of Income Tax Returns, and audit of financial statements

....and so much more.

Now imagine having a tool that handles manual tasks with 100% precision.

It not only saves you 20 hours on payroll-related tasks but also reduces the cost of HR resources working on them.

Customisable Comprehensive Workflows for your business

Administrative Tasks Related Costs

Keeping track of people manually becomes challenging.

Absenteeism may go unnoticed, payments could be deducted mistakenly, and projects might stall. These issues create a domino effect, highlighting the importance of leave management.

  1. You may pay an employee extra/less for a day they were supposed to go on a loss of pay.
  2. Leave balances on paper may vary from what they actually should be in reality.
  3. Legal complications may arise due to improper leave records.
Customisable Comprehensive Workflows for your business

Manager & Employee Queries Related Costs

HR teams frequently face the challenge of handling a variety of concerns related to attendance, leaves, bonuses, and other HR-related issues.

The sheer volume of queries can be overwhelming for the HR team, creating difficulties in delivering timely responses and resolutions.

  1. The effectiveness of the HR support system impacts the time required for query resolution.
  2. Ensuring smooth communication and resolution within a reasonable timeframe can be challenging.
  3. Handling queries on various subjects like attendance, leaves, and bonuses adds complexity.
  4. Ensuring timely responses to meet employee expectations.
Customisable Comprehensive Workflows for your business

Preboarding & Onboarding Related Costs

Striking a balance between a thorough onboarding process and expeditious integration is essential to promote employee satisfaction and productivity.

Continuous evaluation and adaptation of hiring and onboarding strategies are crucial in addressing these challenges and optimising the overall employee lifecycle.

  1. Navigating legal and regulatory requirements during onboarding.
  2. Implementing strategies to retain new hires and reduce turnover.
  3. Lengthy recruitment processes can lead to delays in filling positions.
  4. Creating talent pools out of the existing database to identify the best candidates.
Customisable Comprehensive Workflows for your business

Success Stories

Ganesh Iyer
Pallavi Kar
Ramakrishna Rao
Ramakrishna Rao
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