Breach of Employment Email Template 

Table of Contents

    A breaching employment email, also known as a warning email is a formal HR process for recording misconduct, a disciplinary concern, or poor performance and discussing it with an employee. This email may also serve as a prelude to termination by establishing expectations for future behavior.

    10 Breach of Employment Email sample

    Sample 1:

    Subject: Reprimand for Breach of Policies

    Greetings [Employee Name]

    This email serves as an official warning for the incident that occurred on [Date of Incident]. We were notified of [Explain the Incident>. This sort of conduct is not acceptable in the workplace and is prohibited by Company Policy [Name of the Policy, Page number, Section number, or the Serial Number in the Company Policy Document].

    Our policies and procedures are intended to make the workplace and corporate culture open and safe for all employees across various levels. To foster a collaborative and performance-oriented work culture, we expect all employees to respect and follow these rules.

    We have put you on a warning period because you have been determined to be breaking the rules. Your behavior will be tracked throughout this time.

    If you commit the same infraction again, you will face severe consequences, including

    (a) suspension without pay or

    If you commit the same infraction again, you will face severe consequences, including

    We continue to believe you are an important member of our team, and we expect you to make immediate improvements. We are I’m hoping for a favourable outcome from this dialogue.

    Please do not hesitate to contact us at any time in case you have any questions. You must sign a copy of this letter to acknowledge that you have read and understood the debate.

    Thanks,

    [Name]

    Sample 2:

    Subject: Important: Violation of Employment Agreement Alert

    Dear [Employee’s Full Name],

    I hope this email finds you safe and well. I regret to inform you that we have identified a breach of your employment agreement with our company.

    [Explain the specific breach and its consequences briefly.]

    As an organization, we uphold our employment agreements with the utmost importance, and we expect our employees to do the same.

    [Specify any corrective actions or next steps that the employee needs to take.]

    Please take this matter seriously and address it promptly to avoid further repercussions. If you require any assistance or wish to discuss this matter further, please reach out to the HR department.

    Best regards,

    [Your Name]

    [Your Title/Position]

    [Company Name]

    [Contact Information]

    Sample 3:

    Subject: Notice of Breach of Company Policies

    Dear [Employee’s Full Name],

    I hope you are doing well. We have recently discovered a breach of several company policies committed by you.

    [Explain the nature of the policy breach and its potential impact on the organization.]

    As an employee of our company, it is essential to abide by all policies and guidelines put in place for the well-being of our employees and the company as a whole.

    [Provide information on any consequences or disciplinary actions resulting from the breach.]

    We expect all employees to take corrective measures immediately and refrain from repeating such violations in the future.

    Should you have any questions or require any guidance, please do not hesitate to contact the HR department.

    Sincerely,

    [Your Name]

    [Your Title/Position]

    [Company Name]

    [Contact Information]

    Sample 4:

    Subject: Action Required: Employee Breach of Conduct

    Dear [Employee’s Full Name],

    I hope this email finds you well. It is with regret that I must inform you of a recent breach of conduct on your part.

    [Clearly explain the nature of the breach of conduct and its implications.]

    As an employee of our organization, you are expected to adhere to the highest standards of professionalism and conduct.

    [Specify any immediate actions or measures that the employee must undertake to rectify the situation.]

    We trust that you will address this matter earnestly and take the necessary steps to prevent any recurrence.

    Should you need any support or have any questions, please don’t hesitate to reach out to your manager or the HR department.

    Best regards,

    [Your Name]

    [Your Title/Position]

    [Company Name]

    [Contact Information]

    Sample 5:

    Subject: Violation of Employment Terms – Immediate Action Needed

    Dear [Employee’s Full Name],

    I hope this email finds you safe and healthy. Unfortunately, I must inform you of a breach of the terms outlined in your employment contract.

    [Describe the specific breach and its implications clearly.]

    We take our employment contracts seriously and expect all employees to fulfill their obligations as outlined in the agreement.

    [State any corrective actions or steps that the employee needs to take immediately.]

    I strongly urge you to take this matter seriously and promptly rectify the situation. If you require any support or have any queries, please contact the HR department.

    Sincerely,

    [Your Name]

    [Your Title/Position]

    [Company Name]

    [Contact Information]

    Sample 6:

    Subject: Employee Misconduct Alert: Breach of Employment Contract

    Dear [Employee’s Full Name],

    I hope this email finds you well. I am writing to address a recent incident of employee misconduct related to a breach of your employment contract.

    [Clearly describe the misconduct and its potential impact on the organization.]

    We take employee conduct seriously and expect everyone to adhere to the terms and conditions specified in their employment contracts.

    [Specify any consequences or corrective measures that will be taken due to the breach.]

    Please take immediate action to rectify this situation and avoid any further issues. If you need assistance or have any concerns, please don’t hesitate to contact the HR department.

    Best regards,

    [Your Name]

    [Your Title/Position]

    [Company Name]

    [Contact Information]

    Sample 7:

    Subject: Critical: Employee Breach of Confidentiality Disclosed

    Dear [Employee’s Full Name],

    I hope you are well. It is with great concern that I must inform you of a significant breach of confidentiality on your part.

    [Clearly explain the nature of the breach of confidentiality and its potential consequences.]

    As an employee, you have access to sensitive and confidential information, and it is essential to safeguard this information at all times.

    [Specify any actions required to address the breach and prevent further breaches.]

    We expect you to treat this matter with utmost seriousness and take immediate steps to rectify the situation. Should you need any support or guidance, please reach out to the HR department.

    Sincerely,

    [Your Name]

    [Your Title/Position]

    [Company Name]

    [Contact Information]

    Sample 8:

    Subject: Non-Compliance with Company Regulations – Employee Notification

    Dear [Employee’s Full Name],

    I hope this email finds you in good health. I am writing to bring to your attention a recent instance of non-compliance with company regulations.

    [Explain the specific non-compliance issue and its potential implications.]

    As an employee of our organization, it is your responsibility to follow all company regulations and guidelines.

    [Specify any corrective actions or measures that the employee needs to undertake.]

    Please address this matter promptly and adhere to the company’s regulations moving forward. If you have any questions or need assistance, please contact the HR department.

    Best regards,

    [Your Name]

    [Your Title/Position]

    [Company Name]

    [Contact Information]

    Sample 9:

    Subject: Breach of Code of Conduct: Employee Alert

    Dear [Employee’s Full Name],

    I hope this message finds you well. It is with regret that I must bring to your attention a breach of our company’s code of conduct.

    [Clearly describe the breach of the code of conduct and its implications.]

    Our code of conduct is the foundation of our organization’s values, and it is essential for all employees to adhere to it.

    [Specify any disciplinary actions or measures that will be taken due to the breach.]

    Please address this matter seriously and take immediate steps to rectify the situation. If you require guidance or have any questions, feel free to contact the HR department.

    Sincerely,

    [Your Name]

    [Your Title/Position]

    [Company Name]

    [Contact Information]

    Sample 10:

    Subject: Immediate Attention Required: Breach of Employment Terms

    Dear [Employee’s Full Name],

    I hope this email finds you safe and well. Unfortunately, we have identified a breach of the terms outlined in your employment agreement.

    [Explain the specific breach and its potential consequences.]

    Your employment agreement is a legally binding contract that outlines the terms and conditions of your employment with our organization.

    [State any corrective actions or steps that the employee must take immediately.]

    I urge you to address this matter urgently and take necessary actions to ensure compliance with your employment terms. If you require any assistance, please reach out to the HR department.

    Best regards,

    [Your Name]

    [Your Title/Position]

    [Company Name]

    [Contact Information]

    Breach of Employment FAQs

    1. What is a Breach of Employment Email?

    A Breach of Employment Email is a formal communication sent by an employer or HR department to an employee who has violated the terms of their employment contract, company policies, or code of conduct.

    2. What types of breaches might trigger a Breach of Employment Email?

    Breaches that may trigger such emails include misconduct, violation of company policies, non-compliance with regulations, breach of confidentiality, and failure to fulfill obligations outlined in the employment contract.

    3. What should a Breach of Employment Email include?

    The email should clearly state the nature of the breach, its implications, and any consequences or corrective actions that the employee must undertake. It should also provide contact information for further inquiries.

    4. Who typically sends the Breach of Employment Email?

    Breach of Employment Emails is usually sent by the employer, HR department, or a relevant supervisor or manager responsible for handling such matters.

    5. Can an employee seek legal advice in response to a Breach of Employment Email?

    Yes, an employee has the right to seek legal advice if they believe their rights have been violated or if they wish to understand their options in response to the breach.

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