Keka vs FactoHR. The Full Picture

FactoHR runs processes.
Keka drives performance.

HR shouldn't spend time on manual approvals, repetitive onboarding tasks, or tracking payroll errors. Keka automates HR workflows so your team can focus on strategy, not admin work.

10,000+ Companies on Keka
600K+ Helpdesk issues resolved
75K+ Candidates hired via Keka
30+ Hours saved weekly per HR team
A day on FactoHR.
A day on Keka.
The difference is everything.
FactoHR A typical day for your HR team
9:00 AM. Payroll review finds errors. HR manually traces the run with no audit trail. Takes 90 minutes to find the source.
Payroll errors with no audit trail
10:30 AM. Three new joiners next week. HR emails individual onboarding checklists manually, then follows up each person to confirm.
Manual follow-up for every new joiner
12:00 PM. Consultant asks finance for project billing hours. Finance asks HR, HR checks a separate spreadsheet, billable hours unlinked.
Project billing disconnected, revenue leakage
3:00 PM. Manager asks about team attrition risk. FactoHR shows historical data only, with no predictive analytics or risk identification.
Attrition discovered after resignation, not before
5:00 PM. Employee resigning. No exit survey, FnF settlement calculated manually over 3 days, asset return tracking is missed.
Exit settlement delayed, compliance risk
Keka What your HR team actually wants
9:00 AM. Payroll audit logs show every change with timestamp, user, and before/after values. Errors traced in seconds, always.
Payroll errors fixed in seconds, not hours
10:30 AM. AI-powered onboarding kicks in automatically. Tasks assigned and reminders sent without any follow-up calls needed.
Onboarding runs itself, every time
12:00 PM. PSA tracks billable and non-billable hours, feeds payroll automatically, and generates billing reports for finance in real time.
Billable hours captured, billing automated
3:00 PM. AI attrition dashboard flags 3 employees with early resignation signals. Manager does a 1:1 before they decide to leave.
Attrition identified before it becomes a resignation
5:00 PM. Automated exit survey sent and offboarding checklist triggered. FnF settlement auto-calculated and ready in hours, not days.
Exit completed cleanly, reversible if needed
The real picture
FactoHR's real cost never
appears on the invoice.
FactoHR organizes HR, but HR isn't just about organization. It's about strategy, automation, engagement, and growth. Here's what FactoHR customers actually experience.

No PSA, Revenue Leaks

  • No billable vs non-billable tracking
  • No client or project billing automation
  • No resource utilization forecasting
  • IT firms track hours in spreadsheets
  • Finance reconciliation stays manual

No AI, Just Reaction

  • No AI mood bot or sentiment tracking
  • No AI attrition prediction or risk flags
  • No AI resume screening or summarization
  • No AI promotion or growth tips
  • FactoHR is historical, Keka predicts

Engagement Has No Home

  • No pulse surveys via Slack or Teams
  • No peer recognition or social wall
  • No anonymous feedback or analytics
  • Employee culture tracked separately
  • FactoHR is a database, Keka a culture

Performance Stays Static

  • No cascading OKRs or visual goal tree
  • No continuous feedback or check-ins
  • No skill matrix or gap analysis
  • No AI performance insights or promotions
  • FactoHR tracks. Keka improves it

Recognise any of these gaps?

You're not alone. Hundreds of India-based teams have moved from FactoHR to Keka to unlock the HR platform they actually needed.

What teams measure after they switch
Numbers that FactoHR
won't show you side-by-side.

After switching to Keka, HR teams across India report measurable improvements in payroll accuracy, hiring speed, and employee retention within the first quarter.

10K+
Companies trust Keka
Across India, US, and GCC
40%
Reduction in manual HR work
Reported by Keka customers
600K+
Helpdesk issues resolved
vs manual HR query tracking
75K+
Candidates hired via Keka ATS
With AI screening and scheduling
The head-to-head comparison
FactoHR won't walk you through.
FactoHR and Keka both handle payroll, leave, and compliance. But HR isn't just about running processes.
Feature
Keka
FactoHR
 Verdict
Shared Foundations (Both Have)
Payroll Processing & Compliance ✓ ✓ Both
Employee Database & Self-Service Portal ✓ ✓ Both
Shift & Roster Management ✓ ✓ Both
Leave & Attendance Management ✓ ✓ Both
Mobile App ✓ Rated 4.8 ✓ Keka higher rated
Payroll. Keka Exclusive Capabilities
Multiple Pay Groups & Pay Cycles Keka only ✗ Keka wins
Multi-Level Payroll Approval Workflow Keka only ✗ Keka wins
Audit Logs for Payroll Changes Full audit trail ✗ Keka wins
Payroll Budgeting & Cost Forecasting Keka only ✗ Keka wins
Attendance-Linked Payroll Processing Deep integration Basic Keka wins
PSA. Professional Services Automation
Billable & Non-Billable Hours Tracking Keka only ✗ Keka wins
Client & Project-Based Billing Keka only ✗ Keka wins
Resource Utilization & Forecasting Keka only ✗ Keka wins
AI-Based Resource Allocation & Planning Keka only ✗ Keka wins
HR Automation
AI-Powered Employee Onboarding Keka only Basic Keka wins
Exit Surveys & Structured Offboarding Keka only ✗ Keka wins
Exit Reversals (Undo Accidental Exit) Unique to Keka ✗ Keka wins
HR Helpdesk & Ticketing System ✓ Basic Keka wins
Performance Management
OKRs and Cascading Goals Keka only ✗ Keka wins
Continuous Feedback System Keka only ✗ Keka wins
AI-Powered Performance Analytics Keka only ✗ Keka wins
Skill Matrix and Gap Analysis Keka only ✗ Keka wins
Hiring & ATS
AI Resume Screening Keka only ✗ Keka wins
AI Interview Feedback & Summarization Keka only ✗ Keka wins
LinkedIn Chrome Extension for Sourcing Keka only ✗ Keka wins
Candidate Self-Scheduling Keka only ✗ Keka wins
Employee Engagement
AI Mood Bot for Sentiment Tracking Keka only ✗ Keka wins
Peer Recognition & Awards Keka only ✗ Keka wins
Anonymous Pulse Surveys Keka only ✗ Keka wins

Let's show you Keka live.

No generic demo. A walkthrough built around your team's workflows, headcount, and India operations, including PSA if you're in services.

The Keka advantage
Where FactoHR stops. Keka takes it further.
FactoHR organizes your HR data. Keka automates, predicts, and drives your HR strategy from hire to retire and beyond.
PSA & Timesheets

Built for IT and Services Businesses

FactoHR stops at basic time entries. Keka PSA tracks billable hours, manages utilization, forecasts workloads, and ties time tracking directly to payroll and client billing.

Employee Engagement

Culture Built Into the Platform

AI-driven mood tracking, pulse surveys, real-time recognition, social wall. Keka turns HR into a culture engine. FactoHR is a database. HR is about people, not just records.

Hiring & Performance

Talent Magnet, Not Tracker

Keka's AI-powered ATS, automated hiring workflows, deep performance analytics, and skill mapping attract talent. FactoHR's hiring and performance features stay limited and manual.

AI-Driven Analytics

Anticipate, Don't React

Keka delivers real-time dashboards, AI-powered HR predictions, workforce analytics, and attrition insights. FactoHR gives basic pre-built reports useful for the past.

Exit Reversal

Mistakes You Can Undo

Keka's unique Exit Reversal feature lets HR undo an accidental exit in seconds. An employee who changed their mind can be reinstated with full data intact. FactoHR cannot do this.

Payroll Audit

Payroll Errors Found in Seconds

Keka's full payroll audit logs show every change: who made it, when, what changed, and why. FactoHR has no audit trail, leaving HR to manually trace errors through every run.

Real customers. Real results.
What HR leaders say after switching to Keka.
Not a marketing claim, but direct quotes from Keka customers across India.
Measured results after going live on Keka
★★★ ★★
"Rapid hiring broke our manual processes. Keka fixed everything onboarding, peer reviews, help desk. Employees adopted it fast with zero handholding."
W
People Success Team · Wingify
30+ hours saved weekly
The move is easier than you think
From FactoHR to Keka
in 4 clear steps.
The #1 reason teams stay on FactoHR is fear of migration. We remove it completely.
1

Discovery Call

We understand your current FactoHR setup, modules, and pain points across the team. We map the right solution to your needs.

2

Configure & Migrate Data

Keka handles the full data migration from FactoHR, including employee records, payroll history, leave balances, and attendance data.

3

Parallel Run & Validate

Both systems run payroll simultaneously for one full cycle. You validate the output before switching, with zero risk.

4

Go Live With Confidence

Dedicated support on go-live day and a CSM assigned for your first 90 days. Training and escalation covered from day one.

Our migration guarantee

If your first payroll run on Keka has errors caused by our migration, we fix it at our cost. That's the Keka promise.

Why teams never go back
Numbers that speak for themselves.
4–6
Weeks average migration from FactoHR
100%
Data migration accuracy, guaranteed
90
Days of dedicated CSM support after go-live
Answers you need now
Questions we get from every
FactoHR team considering a switch.
What does Keka have that FactoHR doesn't? ▼
PSA module, AI Analytics, Employee Engagement tools (mood bot, pulse surveys, recognition), AI-powered ATS (resume screening, interview summarization), Skill Matrix, Exit Reversals, Cascading OKRs, Payroll Audit Logs, and 30+ additional exclusive capabilities not available in FactoHR.
Is Keka's AI actually production-ready? ▼
Yes. Keka's AI features are live and production-ready: AI resume screening, AI interview summarization, AI mood tracking (with daily sentiment analysis), and AI attrition prediction are all used by thousands of companies today. These are not beta features.
Can Keka reverse an accidental employee exit? ▼
Yes. Keka's Exit Reversal feature is unique in the market. If an employee was exited by mistake, or changed their mind, HR can undo the exit and restore all data in seconds. FactoHR does not support exit reversals.
How long does migration from FactoHR take? ▼
Most customers complete migration in 4 to 6 weeks, including complete data migration of employee records, payroll history, and leave balances. Keka's dedicated implementation team runs a structured playbook so your data arrives clean with no manual rework.
Does Keka work for IT and services companies? ▼
Yes. Keka's PSA module is built specifically for billable-hours businesses. It tracks billable and non-billable hours, links directly to payroll and client billing, and provides resource utilization and workload forecasting. FactoHR has no equivalent.
Does Keka have payroll audit logs? ▼
Yes, every payroll change in Keka is tracked with a full audit trail: who made the change, when, what changed, and the before/after values. FactoHR does not provide payroll audit logs, leaving HR to manually trace errors through every run.
Does Keka support cascading OKRs? ▼
Yes. Keka supports full cascading OKRs from company level down to department and individual, with a visual tree view showing alignment. FactoHR does not support cascading OKRs or the company-to-individual goal cascade structure.
Does Keka's engagement really improve company culture? ▼
Yes. Keka's pulse surveys, AI mood bot, peer recognition, and social wall drive measurable engagement improvement. Companies that actively use Keka's engagement modules report lower attrition and higher eNPS scores within two quarters.

FactoHR organizes HR.
Keka transforms it.

Join 10,000+ businesses that chose to move beyond process tracking. One platform. AI-driven HR. From hire to retire, and beyond.