Home / Blog / Choose the best HR & Payroll software for your business in India – A buyer’s guide

Choose the best HR & Payroll software for your business in India – A buyer’s guide

7 min read

Picking the right HR Payroll software is very difficult. This article will help you in your decision-making process.

The estimated count of SMEs in India is 42.50 million and with India’s ‘Make in India’ push, this number will increase exponentially in near future. The Covid-19 pandemic has brought a huge change within work culture and this change is beyond masks and hygiene factors. Organizations have become more supple towards technology. New trend of remote working took no time in blending with the organizational culture of any industry. Yet, SMEs in India still have scope in introducing automation in their businesses.

Base of every business stands on its HR. Bringing automation in HR activities by implementing cloud-based HR and Payroll software has become a necessity for businesses today. As the need has been established, the market is overwhelmed with various HR and Payroll software vendors and even freelancers who develop customized systems as per specifications.

Why is there a need for HR management and payroll software?

Choosing the right software for your business is definitely a strenuous exercise. Being the captain of your business named ship, you must be well informed about each area of your business and that too without going micro-level.

The time has changed now and the value of employees is very well understood that the reach of HR management has expanded beyond salary disbursal, leave management, and legal compliance.

Since HR responsibilities within the organizations have extended, HRMS and Payroll systems have become the backbone of businesses. Hence, have come up with enormous modules and have enhanced with change in market circumstances. With such a huge amount of options, picking the right HR management software is very important.

How to choose the right HR management and payroll software?

Almost all companies invest in the latest technology for their business. But successful companies invest in technology that is right for ‘their’ business and which suits their high growth plans.

5 most important factors to consider before buying HR and payroll software for your company

ROI

Many companies miss this very important aspect before buying HR management software which is getting the desired ROI (return on investment) in the form of outcomes. Role of professional HR management software is not just to streamline the HR activities but to give you actual measurable results in business. From reducing day-to-day HR chores, improving employee productivity, saving time and giving progress reports of ongoing projects, a professional HR software automates each HR activity.

Right from the employee onboarding to employee exit, HR management software documents each activity of an employee on a real-time basis. On the basis of data generated by the HR software, organizations should be able to measure the expected and actually achieved the performance of each employee.

Before purchasing HR management software, you must ask your shortlisted HR software vendors about the ROI and on top of it, you should know whether that HR software is worth that investment or not. To analyse the ROI, you must keep few factors in mind;

  • Implementation costs and other charges
  • Productivity tools
  • Measurable benefits
  • Comparison with their competitors
  • Depletion in employee turnover

Scalability

Organize an internal survey within the organization and identify the gaps. Make a list of features and modules which are a must for your HR and Payroll process. This exercise is very important as unfortunately finding a HR software that will be an exact framework as per your visualization. Measuring the scalability of HR software is very important;

      • How flexible the software is in terms of customizations?
      • Is there any limit to the number of users/employees?
      • Will the HR software continue to enhance and update the features?
      • What is the roadmap? How will the HR software make expectations possible for you?

Advanced data security

Data security and data privacy holds importance while purchasing HR software due to increasing online threats. Day by day the risk to data security is increasing.

      • HR software must ensure encrypted user credentials (Username and Password) using a 256-bit AES encryption algorithm.
      • HR software must ensure that the application is only accessible using secure https protocol.
      • HR software must have features of restricting IP’s. It means restricting remote login access to the servers only to specific IP’s.

Customer service

Choose HR software that will assign actual relationship managers rather than only chatbots and support tickets. No matter how automated the customer support process is, a human touch is a must between client and vendor. Practically, while working if your employee faces any issue, it gives him satisfaction if a person speaks to him and assures him with help.

HR software that has bad customer service is not worth purchasing. A better approach plan is to have a conversation with the clients of the HR software vendor.

Integration and flexibility

The HR software should be flexible in nature and must be open enough to handle the data import and export from other old systems or software. For example, if you want to integrate with the biometric machine with HR software, it must give you smooth integration and easy to access output.

Other factors

  • Seamless mobile application
  • Cost structure
  • Easy UI
  • Implementation
  • Existing clients and their BCP

Table of content

    Meet the author

    Keka Editorial Team

    A bunch of inspired, creative and ambitious youngsters- that’s Keka’s editorial team for you. We have a thirst to learn new subjects and curate diverse pieces for our readers. Our deep understanding and knowledge of Human Resources has enabled us to answer almost every question pertaining to this department. If not seen finding ways to simplify the HR world, they can be found striking conversations with anyone and everyone , petting dogs, obsessing over gadgets, or baking cakes.

    Email

    Thank you for Subscribing!

    Related articles

    HR Policies and Examples
    The Must-have HR Policies for Your Organization
    Bhagyashree 8 min read

    Its easy to put off writing up your corporate HR policies and practices especially if youre in charge of a startup or a small company You may have other more essential issues to address or you may simply have a small workforce and wish to keep things casual and amicable  While trust between the

    Create a safe workplace with Keka’s Facial Recognition Attendance
    Sarath 8 min read

    The workforce has slowly started to return to their offices in phases owing to decreasing intensity of Covid To ensure employeesafety companies are turning onto contactless attendance systems at the entry points and inside workplaces Facial recognition is one such technology that businesses are

    HRMS guide
    HRMS: An Enhanced Way to Manage your Human Resources
    Keka Editorial Team 12 min read

    As the number of employees in the company keep increasing the challenge of managing this large workforce becomes difficult and frustrating Sensitive workforce records lie scattered across various folders and documents making integration and data management more of a manual operation This can also

    5 Must-Have Elements To Consider Before Purchasing Payroll Software
    5 Must-Have Elements To Consider Before Purchasing Payroll Software
    Keka Editorial Team 7 min read

    Online Payroll Is Getting Big Many Companies Have Switched To An Online Payroll Software Program Because It Lets Them he trend is moving towards a complete shift from spreadsheetbased payroll to going online for all requirements Having an effective payroll software for your organization is no longe

    Keka Best Payroll Award
    Keka Wins Best Payroll Software Award
    Keka Editorial Team 2 min read

    Keka Just Won Its th Award Since Inception In And This Time It Is Best Payroll Software In India Awarded By World HRD Congress   In a grand award ceremony that took place yesterday at Taj Lands End hotel in Mumbai and in presence of many dignitaries and senior HR leaders from acr

    cookie image

    By clicking “Accept", you consent to our website's use of cookies to give you the most relevant experience by remembering your preferences and repeat visits. You may visit “privacy policy” to know more about cookies we use.