Leave Management System

Leave management made lovable!

Leave management is so boring. Not with Keka anymore. Keka takes all the mundane burden out and leaves a delightful experience for you.

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Smart HCM to outsmart the changing world

The world has changed, and it's going to keep changing. Our HCM Software helps your workforce adapt, evolve, and win by working more effectively within it.

Smart HCM

Leave Policies

Configurable policies for any scenario and geography

Configure your leave policies with rich set of rules to suit your work culture and business goals across the globe. Keka HR offers most configurable and flexible leave management system to manage any kind of leave - paid, unpaid, sick, statutory or any leave type.

Customise leave policy

Applying Leave

Let employee be the judge when applying leave

When applying for a leave, employees can see who else in their team are already on leave. They can then judiciously make a decision if their absence can further hurt the project delivery. This is how Keka's online leave management system empowers your employees with a keen sense of ownership in every feature.

Apply Leave with ease

Employee self service

Empower people with self-serve tools - anywhere

  • Apply for leave, work from home or request comp-off using mobile app

  • Employees can view their leave balances and past leave history

  • See who else in your team is on leave and approve leaves from the mobile app

Learn about ESS Portal
Employees self service portal

Leave approvals

Custom approval workflows

Control who approves time off requests or even set up replacement persons. Define skips for delayed actions, setup notifications and as many stages of approval. Set up & track who's doing what.

Leave Approval made easy

Shared Calendar

Shared team calendar view

Keep everyone in the loop by using shared leave calendar. Multiple users can see who in their team is off from any device to schedule their team meetings, manage project and resource planning.

Team Leave Calendar helps induce transparency within team

Leave and Pay calculations

Let Keka do all the mundane math for you

Keka HR helps you with the trickiest of calculations, so you don't have to sweat. Simply define your rules, and the system takes care of the rest for all your employees

Seniority based Leave Accrual

Configure accrual rate based on probation and experience and Keka will take care of the rest

Loss of Pay amount

Seamless integration with payroll that enables automated arrear calculations based on the rules you set up.

Loss of Pay reversal arrears

Cancel an employee unpaid leave from past with single button and Keka encashes it in the payroll.

Leave carry over

Set leave carry over rules and let Keka figure encashments and carry overs to following years

Loss of Pay calculation

Define the policies and rules as per your organizational regulations and the loss of pay amount will be automatically computed for your without any manual effort.

Leave carry over rules

Configure your own leave carry over rules and policies, everything right from leave encashment to carry over policies.

Payroll integration

Leave encashments

Let Keka Leave Management Software handle all the leave encashments of employees when integrated with our payroll engine. You can configure the encashment rules and add your own formula with different salary components

Leave Integrated with Payroll

Employment based rules

Probation and Notice period scenarios covered

Most organizations have different accrual and restrictions during probation and notice periods. You can configure different leave accruals, extend notice period based on leaves taken or restrict leaves altogether.

Customise Rules according to employee role
Sajitha Nair
The way Keka's team adapts to the present situation and develops new distinct features by concentrating on the areas where process and technology intersect is commendable.
Sajitha Nair Senior HR Manager | Antra Info solutions
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The way Keka's team adapts to the present situation and develops new distinct features by concentrating on the areas where process and technology intersect is commendable.

Sajitha Nair

Sajitha Nair

Senior HR Manager | Antra Info solutions

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Frequently asked questions

Q1. What is a leave management system?

A leave management system is a tool used to record, manage, approve, and track time-off requests. It centralizes all data related to employee leave and generates reports, helps in payroll processing, and allows employees to apply for time-off and access their leave data.

Q2. What are the benefits of a leave system?

The main benefits of a leave system are:

  1. Simple recording and tracking of leave requests
  2. Accuracy in payroll calculations
  3. Customization of leave policies
  4. Ensures compliance with labor laws

Q3. Is Keka leave management system customizable to our organization's policies and requirements?

Keka’s leave management system can be customized as per an organization’s policies and requirements. Organizations can configure leave policies with a set of rules suitable for their culture and business goals. It has a flexible system to manage any kind of leave and enables organizations to set custom approval workflows.

Q4. What features does Keka leave management system offer?

Keka’s leave management system offers easy configuration of leave policies, a shared team leave calendar to track who is on leave, ESS (Employee Self-Service), custom leave approval workflows, and integration of the leave management system with payroll.

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Start growing with Keka today

With tools to make every part of your process more human and a support team excited to help you, getting started with a growth engine for your employees has never been easier.

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